Introduction
Are you searching for alternatives to Microsoft Project?
Microsoft Excel has remained in every company’s work kit forever. However, there are a few snags that have forced many companies to switch to the best Microsoft Excel alternatives.
In this article, we will explain what Excel is, why it has become outdated, and why now is the right time to switch to more advanced tools.
After that, we’ll take a closer look into the best alternatives to Excel (free and paid) so that you can explore the right option and make an ideal choice for yourself (and your team).
What is Microsoft Excel?
Microsoft Excel is a software program that is used to organize and manage data in the form of spreadsheets. It uses rows and columns to let you enter, calculate, and analyze data. Excel allows you to add numbers, create charts, and solve problems using formulas. While Excel is very powerful, it can be limited when it comes to managing complex tasks or collaborating in real time.
Why should you look for alternatives to Microsoft excel?
Excel is indeed a unique piece of technology. It’s quick to learn and commonly used across industries to manage the data relevant to the running of the business. But the reality is that there are tons of problems with Excel. For example,
- It has limited project Management capabilities.
- Lacks flexibility in adapting to changing business needs and processes.
- It is not centralized which can lead to fragmented data and Inefficiencies.
- Excel lacks data security.
- Offers limited collaboration features that can make teamwork challenging.
- It is prone to human error due to manual data entry and complex formulas.
- Limited integration with other tools.
These are just some of the disadvantages of Excel you can often come up against.
Thankfully, there are a couple of Microsoft Excel alternatives available in the market, and they can perform better than Excel.
12 Best Microsoft Excel alternatives in 2025
1. ProofHub
ProofHub outshines Excel for project management with its task management, real-time updates, and customizable workflows, and collaboration features. Excel is all about data analysis, but managing projects with it is hard. ProofHub offers a single platform for tasks, discussions, files, and even time tracking.
Everything stays up-to-date in real-time, eliminating version control issues that plague Excel spreadsheets.
ProofHub allows the customization of workflows to fit your project’s needs, whereas Excel requires manual workarounds. For teams working together, ProofHub keeps everyone on the same page.
Features
- Centralized hub: Stores all project information in one place, including tasks, discussions, files, and time tracking.
- Task management: Effortlessly create, assign, and track tasks with deadlines using a user-friendly interface.
- Real-time updates: Ensures everyone has the latest information instantly, eliminating version control issues.
- Customizable workflows: Tailor workflows to fit project needs by adjusting task statuses and approval processes.
- Visual progress tracking: Gain quick insights into project timelines and progress through Gantt charts, Kanban boards, and other visualization tools.
Pros
- Easy to use and onboard new users.
- Built-in chat, discussions, and proofing tools.
- Seamless time tracking and reporting functionality.
- Robust document capabilities than Excel.
- Flat fee pricing for better scalability.
- Share and collaborate on documents directly within the platform.
- Track progress with Gantt charts and Kanban boards.
Cons
- Notifications can sometimes be overwhelming.
Pricing
ProofHub offers a 14-day free trial, and two flat pricing plans to choose from:
- Essential: $45/month billed annually (for unlimited users up to 40 projects).
- Ultimate Control: $89/month billed annually (for unlimited users, projects, and features).
Ratings
- Capetera: 4.6 out of 5
- G2: 4.6 out of 5
2. Google Sheets
Google Sheets is a free web-based spreadsheet application included in the Google Workspace suite. Moreover, it allows users to create, edit, and share spreadsheets in real-time with others, making it a popular choice for individuals and teams alike.
However, if you require advanced functionalities found in paid spreadsheet software or need robust offline access, you might need to consider alternative options.
Feature
- Real-time collaboration: Users can collaborate in real-time with other team members through comments.
- Fully cloud-based access: Users can save and access files from anywhere and from any device
- Advanced analysis: Comes with a wide range of formulas and functions
- Customizable with add-ons: Supports various add-ons and extensions
Pros
- Accessible from any device.
- Allows for real-time collaboration and sharing.
- Users have multiple access options such as view-only, comment-only, and editor-level access.
- Good for data analysis.
Cons
- Lacks some of the advanced features of Microsoft Excel.
- Limited functionality compared to Microsoft Excel.
- Cannot be used offline without additional setup.
- It becomes slow while handling large data.
Pricing
Google Sheets is free for individuals and small teams to use. However, for advanced features, you need to upgrade your Google workspace plan
- Business Starter: $6 per user per month.
- Business Standard: $12 per user per month.
- Business Plus: $18 per user per month.
- Enterprise: Custom pricing for large organizations.
Ratings
- Capterra: 4.7 out of 5
- G2: NA
3. Zoho Sheet
Zoho is a suite of applications that works exceptionally well for small and medium-sized businesses and is one of the popular Microsoft Excel alternatives.
The appearance and functionalities of this tool are similar to those of Microsoft Excel, but it offers a much smoother experience.
With Zoho Sheet, users can open files on their computer or import sheets using URLs, and switch between different file formats like .xlsx, .xls, .csv, and .ods. Additionally, they can collaborate with others in real-time and stay connected to work from their mobile devices.
Features
- Real-time collaboration: It helps users to work on the same spreadsheet simultaneously. Users can leave comments and share files easily.
- File sharing: Zoho sheets are fully cloud-based which allows users to access files anywhere with an internet connection.
- Customization: Offers a variety of chart types and customization options for creating visually appealing charts, graphs, and pivot tables.
Pros
- Multiple users can work on the same spreadsheet.
- Offers various chart types and customization options for creating visually appealing charts, graphs, and pivot tables.
- Integrates with other Zoho products.
Cons
- Steeper learning curve for power users.
- Limited Integration with third-party applications.
Pricing
Zoho Sheet is free to use.
Ratings
- Capterra: 4.4 out of 5
- G2: 4.4 out of 5
4. LibreOffice
LibreOffice is a free and open-source office suite that offers a robust alternative to Microsoft Office. Additionally, it boasts compatibility with a wide range of document formats, including DOCX, XLSX, PPTX, and even older or obscure ones. It also provides a comprehensive list of supported functions that can handle most office tasks effectively.
While it may have a steeper learning curve due to the interface and occasional compatibility quirks, the trade-off for its free and open-source nature makes it a valuable alternative.
Features
- Collaborate with your favorite tools: Allows online collaboration through platforms like Collabora Online or OnlyOffice.
- Wide format compatibility: Works with many document types, including older formats.
- Seamless file handling: Supports various file formats including Excel’s xlsx, and pptx formats.
Pros
- LibreOffice is open-source software and is available for free.
- Available for multiple operating systems including Windows, macOS, and Linux.
- Large, supportive community of developers.
- Compatible with most Microsoft Office file formats.
Cons
- Less intuitive compared to Microsoft Office.
- May run slower on some computers.
- May have occasional compatibility issues with Microsoft Office documents.
Pricing
LibreOffice is free.
Ratings
- Capterra: 4.3 out of 5
- G2: 4.3 out of 5
5. Hancom Office (ThinkFree)
Suppose you’re looking for a powerful spreadsheet program that rivals Microsoft Excel but without the hefty price tag. In that case, Hancom Office (formerly known as ThinkFree Office) deserves a spot on your shortlist as a noteworthy Excel competitor.
It offers a robust feature set, seamless file compatibility, and a user-friendly interface at a fraction of the cost. However, if extensive collaboration features or a vast library of add-ons are crucial for your workflow, you might want to stick with Excel.
Features
- Seamless file compatibility: Open, edit, and save XLSX spreadsheets with minimal formatting issues.
- Intuitive interface: The interface is clean and familiar to Excel users.
- Powerful functionality: Offers a vast array of spreadsheet functions, formulas, and charting tools.
- PDF capabilities: Edit and convert PDF documents into editable spreadsheets.
Pros
- The perpetual license model is much cheaper than Excel’s subscription.
- Works on Windows, Linux, Mac, and mobile devices.
- Runs smoothly on most computers.
- Backed by comprehensive online resources and tutorials.
Cons
- Lacks some advanced features of Excel.
- Collaboration features are less robust than competitors.
Pricing
Hancom Office has 3 pricing plans:
- Free: Offers limited features.
- Personal: Costs $3.34 per month.
- Business: Costs $6.42 per month.
Ratings
- Capterra: 4.6 out of 5
- G2: 3.8 out of 5
6. SPREAD32
Spread32 is a solid choice for users who need a basic and lightweight spreadsheet application for everyday tasks, especially on machines with limited resources.
However, if you’re exploring Microsoft Excel alternatives for advanced features, extensive customization, or real-time collaboration functionalities, Microsoft Excel itself might still be a better fit.
Features
- Essential functionalities: Create and edit spreadsheets, perform calculations using formulas and functions, format cells and data, generate charts and graphs
- Data management: Sort and filter data for easy analysis
- Lightweight design: Runs smoothly on older computers with less powerful hardware
- Macro support: Automate repetitive tasks using built-in macros (potentially with limitations compared to Excel’s VBA)
Pros
- More affordable than Excel, especially for individual users.
- Offers advanced capabilities beyond basic spreadsheet programs.
- May run faster on older computers compared to Excel.
- Seamlessly works with Excel file formats.
Cons
- Switching from Excel might require some adaptation due to interface differences.
- Fewer third-party add-ins compared to Excel’s vast library.
- Collaboration features might be less robust than Excel’s.
Pricing
SPREAD32 has a one-time purchase price of $20 USD.
Ratings
- G2: Not available
- Capterra: Not available
7. Scoro
Scoro offers a robust and centralized project management solution, perfect for streamlining workflows and boosting team collaboration.
However, its learning curve and pricing may require consideration. If you crave a simpler solution, other options might be better. But for those seeking an all-in-one powerhouse, Scoro is worth a closer look.
Features
- Project management: Plan, track, and collaborate on projects with ease
- Timesheets: Scoro’s intuitive timesheets simplify time tracking for individuals and teams
- Real-time collaboration: Offer shared calendars, document sharing, and task commenting
- Reporting & insights: Gain valuable insights with Scoro’s comprehensive reporting tools
Pros
- Scoro integrates everything you need for project success.
- Scoro scales with your business’s evolving project management needs.
- Gain a clear overview of your projects, finances, and resources.
Cons
- Require some initial training for your team.
- Scoro has tiered pricing plans, which might be steeper than basic spreadsheet solutions.
- Customization options may be less extensive compared to completely open-source platforms.
Pricing
Scoro offers a range of pricing plans to cater to different user needs:
- Essential: $26 per user per month billed annually
- Standard: $37 per user per month billed annually
- Pro: $63 per user per month billed annually
- Ultimate: customized enterprise pricing
Ratings
- Capterra: 4.6 out of 5
- G2: 4.5 out of 5
8. WPS Office
WPS Office Spreadsheets is a great choice for students, home users, and anyone who needs a free and easy-to-use spreadsheet program for basic to moderate tasks. Furthermore, its free version offers a robust set of tools, making it a budget-friendly option when looking for software similar to Excel.
However, if you’re a power user who relies heavily on advanced features, customization options, or macro support, Excel might still be the better option.
Features
- Familiar interface: If you’re already comfortable with Excel, you’ll feel right at home with WPS Spreadsheets.
- Cross-platform compatibility: Work seamlessly across devices including Windows, macOS, Linux, Android, and iOS
- PDF Power: Converts PDFs to editable documents, a feature not available in the free version of Excel
- Collaboration perks: Offers real-time collaboration features, similar to Microsoft 365 but on the paid version
Pros
- Offer a free version of the application making it a cost-effective alternative to Microsoft Excel.
- Available on multiple platforms, including Windows, macOS, Linux, Android, and iOS.
- WPS Office supports multiple languages, making it accessible to a wider user base.
Cons
- Lack some of the more advanced features and functionalities found in Excel.
- WPS Office has faced some security concerns in the past.
- The mobile app version of WPS Office can feel less intuitive.
Pricing
WPS Office offers several pricing plans to accommodate different user needs:
- WPS Standard: Free
- WPS Pro: $2.99 per month or $35.99 per year.
- WPS AI: $9.99 per month or $119.88 per year.
- WPS Pro for Teams: $2.49 per user per month, billed at $59.88 per year.
Ratings
- Capterra: 4.5 out of 5
- G2: 4.4 out of 5
9. Freedcamp
Freedcamp is a project management tool that can significantly improve team collaboration and streamline your workflow. If you’re struggling to manage complex projects with spreadsheets, Freedcamp offers a free and user-friendly alternative. As one of the popular Microsoft Excel alternatives, Freedcamp provides a more intuitive approach to managing tasks and collaborating with your team.
However, for tasks requiring extensive data analysis or complex financial modeling, spreadsheets might still be a better fit.
Features
- Effortless organization: Break down projects, assign tasks, and set deadlines
- Visualization: Use Kanban boards and Gantt charts to see project progress and identify roadblocks
- Collaboration: Built-in discussion boards and file sharing keep everyone on the same page
Pros
- Freedcamp’s free plan is perfect for individuals or small teams.
- Centralizes communication and task management.
- Visual tools help you track progress and identify potential issues.
Cons
- Steep learning curve for new users.
- Complex projects might require paid upgrades for features like time tracking.
- Less intuitive than Excel.
- Security concerns.
Pricing
Apart from a free plan, Freedcamp provides three paid plans.
- Pro: $1.49/user per month (billed annually)
- Business: $7.49/user per month (billed annually)
- Enterprise: $16.99/user per month (billed annually)
Ratings
- Capterra: 4.5 out of 5
- G2: 4.6 out of 5
10. Calligra Sheets
Calligra Sheets is a viable option for those seeking a free and versatile spreadsheet program. Additionally, it offers a familiar formula system, data visualization tools, and a customizable interface.
However, if you heavily rely on advanced features or require robust support structures, Excel might still be the better choice.
Features
- Free and open-source: Calligra allows complete customization and access to its source code
- Cross-platform compatibility: Work seamlessly across Windows, macOS, and Linux
- Multiple spreadsheet tools: Including formulas, functions, charting, and pivot tables
- Integration: Calligra integrates seamlessly with other Calligra Suite applications
Pros
- Users can perform complex calculations easily.
- Users get regular updates from the Calligra Sheets.
- Easily integrates with other Calligra applications.
Cons
- Steeper learning curve for new users.
- Compared to Excel, Calligra Sheets might lack some advanced functionalities.
- Bug fixes and feature updates might rely more on the developer community.
Pricing
Calligra Sheets is completely free to use.
Ratings
- Capterra: Not available
- G2: Not available
11. SharePoint
Microsoft SharePoint is a good choice when it comes to managing complex projects and fostering collaboration on a large scale. Additionally, its centralized storage, real-time co-authoring, and robust security features make it a powerful tool for teams.
However, its learning curve and subscription costs might not be ideal for simple spreadsheet sharing or individual users. For those looking for Microsoft Excel alternatives, exploring tools like SharePoint can offer more advanced project management features and team collaboration options.
Features
- Collaboration: Real-time co-authoring, along with centralized document storage, and streamlined communication.
- Centralization: Store, organize, and share all your documents and files in a central, secure location
- Customization: SharePoint adapts to your needs, moreover, offering various plans and customization options
- Integration with Microsoft Ecosystem: Seamless integration with familiar Microsoft tools like Excel
- Workflow Automation: Automate repetitive tasks like document approvals or data collection
Pros
- Seamlessly integrates with other Microsoft Office applications.
- Users get extensive customization options.
- Users can automate routine tasks through custom workflows.
- Available on iOS, Android, and Windows devices.
Cons
- Require some initial training for users unfamiliar with the platform.
- While free versions exist with limited features, most functionalities require a paid subscription.
- For simple needs, SharePoint might be overkill.
Pricing
Microsoft SharePoint offers several pricing plans
- SharePoint (Plan 1): $5.00 per user/month.
- Microsoft 365 Business Standard: $12.50 per user/month.
- Microsoft 365 Copilot: $30.00 user/month.
Ratings
- Capterra: 4.3 out of 5
- G2: 4 out of 5
12. Airtable
Airtable isn’t a direct replacement for Excel, but rather a powerful companion for managing complex data. If crave a more flexible data organization system, and prioritize collaboration, Airtable offers a compelling solution. However, for those heavily reliant on advanced formulas and content with the traditional spreadsheet format, Excel remains a solid choice. That being said, if you’re exploring Microsoft Excel alternatives, Airtable can serve as an excellent option for those seeking a more collaborative and customizable approach to data management.
Features
- Organization: Organize data like a spreadsheet, but with more data types (text, attachments)
- Relational smarts: Connect data tables for deeper insights, unlike separate Excel files.
- Multiple views: Switch between spreadsheet, calendar, Kanban board, or Gantt chart views
- Collaboration: Co-edit in real-time and communicate seamlessly
Pros
- Easily switch between different views.
- Automation features streamline repetitive tasks and workflows.
- Easily integrates with a wide range of external tools.
Cons
- Airtable’s interface might require a little more time to master than Excel’s.
- The free plan offers basic features.
- Some users may find it expensive to take advanced features.
Pricing
- Free plan with limited feature
- Team: $20, per seat/month, billed annually or $24 billed monthly
- Business: $45, per seat/month, billed annually or $54 billed monthly
- Enterprise scale: Need to contact
Ratings
- Capterra: 4.7 out of 5
- G2: 4.6 out of 5
How can you choose the best Microsoft Excel alternative?
Choosing a Microsoft Excel replacement when you have outgrown its capabilities can be a daunting task. But by keeping these practical parameters in mind, you can find the right one for your needs.
- Define your needs: Start by identifying your unique business needs and the specific benefits you are seeking from a new tool. Excel is versatile but can be a little difficult for complex tasks or collaborative work. Outline the issues you are facing with Excel and how a new tool could address these problems.
- Ease of use: Excel users know the value of simplicity. Therefore, transitioning to a tool shouldn’t be a challenge. Look for a tool with intuitive navigation to ensure a seamless shift from Excel.
- Pricing: Tool cost is a significant consideration for users switching from Excel. Evaluate the cost-effectiveness of new options based on the value they offer. Ensure the pricing fits within your budget while delivering significant improvements over Excel.
- Customization: Excel lacks flexibility when it comes to customization. Although it provides some decent templates to get started, you cannot fully tailor them to your requirements. Make sure the tool allows customization to tailor your needs without unnecessary complexity.
- Collaboration: Excel defines real-time spreadsheet editing by multiple users as a real-time collaboration but lacks advanced collaboration features. That’s your clue to choose a Microsoft Excel alternative that offers features like discussions, comments, and centralized file-sharing.
- Features and functionalities: Excel is packed with a range of formulas, automation, and data tools. So, make sure to choose an alternative with intuitive functionalities that get your work done in a few clicks. A tool with a user-friendly design and visual appeal can improve the overall experience, making data management less burdensome and enjoyable.
Conclusion
Excel enjoys faithful fandom for its versatility. However, despite its extensive features, many find it hard, cluttered, and bulky. While you must have excelled in numerous successful ventures with Excel, it falls short and seems overwhelming when large data sets and complexities get involved.
If you too find Excel’s features less helpful and more cumbersome, it might be time to explore more advanced solutions.
Whether you seek a collaborative solution, a spreadsheet editor, or a comprehensive solution like ProofHub, the above list has something for everyone. All you have to do is thoroughly evaluate your needs and find the one that aligns best with your operations.
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