14 Best Airtable Alternatives & Competitors in 2025

Introduction

You are probably looking for Airtable alternatives because of two reasons:

You’re searching for a flexible work management tool to manage your growing workload.
You’re currently using Airtable but feeling it’s not hitting the mark anymore.

Airtable has undoubtedly earned its place as a go-to tool for managing tasks, organizing projects, and keeping teams aligned. Its user-friendly interface and customization options make it popular among managers. But let’s face it – not every tool is a perfect fit forever.

As your team grows or your projects become more complex, you might find yourself needing features Airtable lacks a simpler interface or even a better price-to-value ratio.

Been there, done that. Managing multiple teams and deadlines, I’ve had my share of moments thinking, “There has to be something better out there.”

That’s why I’ve rounded up this list of 14 standout Airtable alternatives and competitors for 2025. Whether you are after:

Scalability to handle complex projects
Automations to free you from repetitive tasks
Or more team friendly tools that makes collaboration seamless

You’ll find the perfect match here.

By the end, you’ll have clarity on what’s out there and which tools can genuinely help your team to work smarter and stay aligned.

But before we dive in, let’s cover what Airtable is and more importantly what are its shortcomings.

What is Airtable?

Airtable is a cloud-based tool that offers a simplicity of spreadsheets and power of database functionality to organize your work. Its customizable, user-friendly, and visually appealing design allows you to manage projects, track workflows, organize data, and collaborate across teams.

Its clean interface and drag-and-drop functionality make it accessible for both technical and non-technical users, ensuring everyone on your team can contribute effortlessly.

What does Airtable offer to its users?

Pre-built templates for every need. From marketing campaigns to event planning, and product launches, no need to start from scratch.
Collaborate in real-time by sharing workspaces, assigning tasks, and commenting directly on records.
Switch between grid, Kanban, calendar, gallery, and timeline views to visualize data the way you need.
Connect Airtable with apps like Slack, Google Workspace, and Zapier.
Automate repetitive tasks with easy-to-set triggers and actions.

Also read: 12 reasons why spreadsheets are terrible for projects

What are the limitations of Airtable?

Airtable is popular for organizing and managing data. But like every tool, it has its weaknesses, especially for teams searching for advanced project management features.

Here are some common areas where Airtable falls short:

1. Limited project management features

Sure, Airtable is great for organizing data but when it comes to managing extensive projects? Not so much. Essential features like project planning, time tracking, and critical path analysis are noticeably absent. Unless you have a team of database geniuses to make that happen with Airtable.

2. Collaboration is not smooth sailing

Collaboration in Airtable isn’t as effortless as you’d hope. While you can collaborate in real time, which is nice, but each database (or base, as they call it) has its own collaboration and comment limits, which can be frustrating for teams working on interconnected projects.

3. Paid extensions

Airtable offers various work views, but if you’re on a budget, you might feel a bit limited. Gantt view and timeline view? You’ll need to cough up for the higher-priced plans.

And what about the “extensions” aka cool extras?

On the basic plan, you are limited to just “three extensions per base” which isn’t ideal for note-taking, content creation, or detailed project reporting enthusiasts. This limitation forces you to upgrade, making it hard for budget-conscious teams.

4. Reviewing features

If your work includes reviewing loads of images, texts, or other creative assets, Airtable might not be your best choice.

It struggles with handling visual and interactive content, which can be a real headache for design teams and others in the creatives-heavy game.

5. Expensive for big teams

Airtable is great for solo users with its free package, but if you’re running a business with a team, be ready to open your wallet wide.

Starting at $20 per user per month, the cost can add up really fast if you are planning to expand in the future.

6. Steep learning curve for non-tech users

For teams without a strong technical background, Airtable’s database-centric approach can feel overwhelming. There is a steep learning curve while setting up automation, linking tables, or creating dashboards, making it less user-friendly compared to some competitors.

Now, we do not deny that Airtable can’t be repurposed to do more. But the price and effort associated with what it offers is way too much in comparison to what below mentioned tools have to offer.

14 Best Airtable alternatives to consider in 2025

To make your hunt for Airtable alternatives a bit easier, we’ve rounded up the top 14 alternatives and platforms for you. These options cover a wide range of needs, from simple data tracking to handling complex project management tasks.

1. ProofHub

If you’re on the lookout for a reliable and scalable alternative to Airtable for your business, ProofHub is the most promising tool.

ProofHub is an all-in-one cloud-based project management and team collaboration tool designed with agility and flexibility in mind. It offers a customizable interface that can streamline almost any process within an organization.

ProofHub is like a toolbox filled with features you need to efficiently manage your projects, whether you run a small startup or a large corporation. You can create and track tasks, visualize project timelines with Gantt charts, share files, keep tabs on time spent, and communicate with your team, and much more, all from one place.

In comparison to Airtable, it offers an intuitive interface for project management so that even users with non-technical backgrounds can use it to maximize productivity.

But that’s not it. ProofHub sets itself apart from several other tools by providing a robust infrastructure under a flat pricing structure. Unlike other tools, there is no per-user fee, which makes it a scalable solution with significant cost savings in the long run.

Key features

All-in-one project management and team collaboration solution
Customizable interface with multiple views to accommodate diverse task management workflows

Choose different views to track progress — ProofHub multiple task views

Built-in collaboration features like chat, discussions, proofing, notes, announcements, forms, etc

*Get in touch with the team and clients instantly by sending directly or in a group setting.*

Productivity enhancement features like time tracking, milestones, daily agenda, etc

*Track and save the time spent on projects and tasks with time entries and use timesheets to manage them efficiently.*

Automated reporting and analytics for data-driven informed decision making

*Get a snapshot of the status of all your projects and filter them easily based on their category, status, and manager.*

Granular organizational control over information access with custom roles and permissions

Pros

Flat pricing with no per-user fee
Organization-wide centralized flow of information
Intuitive interface to get started quickly
No juggling through multiple apps for managing different aspects of your projects
Seamless cross-departmental collaboration

Cons

No free plan available but you can sign up for a 14-day free trial.

Pricing

Unlike Airtable’s freemium pricing, ProofHub offers a flat-rate pricing model

Essential plan: Flat $45/month for up to 40 projects and unlimited users
Ultimate Control plan: Flat $89/month for unlimited projects, users and features

*All prices mentioned are based on annual billing plans

User rating

G2: 4.6/5
Capterra: 4.6/5

Effortlessly plan tasks, collaborate seamlessly with your team, organize files efficiently, and deliver projects on time – all within a single platform!

Signup for ProofHub’s free trial

2. Smartsheet

If you’re seeking a spreadsheet software similar to Airtable but with better project management functionality, Smartsheet can be a suitable solution for you.

It is a cloud-based software designed for businesses and teams to efficiently handle various forms of data, including tasks, customer data, sales pipelines, event schedules, and more.

However, the relational database functionality of smartsheet is not as flexible and customizable as Airtable.

In comparison to Airtable, Smartsheet is easy to learn for someone with prior experience in Excel or any spreadsheet software. The platform is clean and customizable, though some users might find it somewhat plain.

One notable drawback is the absence of native time-tracking features, for which third-party solutions are available. The good news is that ProofHub offers these features in one place under better pricing.