44 Productivity tools that will make your life much easier

The next tool that makes it to the productivity tools list is nTask. It is a project management software that keeps your team in sync and focused.  From planning projects and managing tasks to tracking task progress and status, you get everything in one place.

Also, you get a dedicated document management system to manage all your project documents.  

Another great team productivity tool is GanttPRO. With GanttPRO online Gantt chart software, you can be sure all of your team members keep track of tasks. A visually appealing Gantt chart timeline provides project participants with an immediate picture of how the plan is progressing. Thanks to collaboration opportunities, no detail will be lost.

Birdview is one of the work management tools to increase productivity. The tool provides you visibility into all projects, resources, and finances so that everyone gets a single source of truth. It is great for teams aiming to enhance their efficiency, collaboration, and project visibility.

You can start by selecting the functionality that you need, and add more features later on as your business grows.

Calendar comes across as one of the best productivity tools for scheduling & calendar. The AI-enabled solution learns your schedule and organizes meetings and events on its own on your calendar. Also, its customizable interface allows you to schedule events and teams.

It also syncs across multiple calendar tools and devices, saving you time to focus on high-priority tasks.

HubSpot’s Marketing Hub is the best team collaboration software to launch, manage, and sustain your marketing efforts and campaigns. Since the Marketing Hub is connected to HubSpot’s all-in-one CRM tool, your team can control your customer’s journey from the moment they visit your site to when they sign-up for your tools.

Each customer’s interactions are stored and shared among your teams to ensure every member can view, engage, and connect with any potential customer and coordinate with your team.

Clean Email is an email inbox cleaner app to save you time from cluttered inboxes. It is one of the productivity tools that make work easier by grouping similar emails together using filters and rules. The tool can automatically delete multiple emails, block unwanted senders, or unsubscribe from any email subscription.

This helps you save time and focus on what truly matters. You can even set up some auto clean rules to ensure that your inbox won’t look messy again.

Email Finder is an email productivity tool created by Hunter to help you find email addresses in seconds. Just add the first and last name of the person you need to reach out to and the website’s domain. You’ll get the result in seconds.

This tool also comes with a Chrome extension that can find the email addresses of a website in a single click.

Right Inbox is one of the best productivity tools for email management & email finder. Many professionals use it as a Gmail extension for next-level email productivity.

Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently.

If you need an app that declutters and cleans up your inbox automatically, then Sanebox is the app for you. It automatically sorts your emails into different folders depending on each email’s importance so that you can focus on what matters.

The best thing about Unroll.me is that it is as simple as it can get. It cleans up your inbox by arranging your subscriptions in the form of a virtual roll-up. You can access it whenever you have some free time.

Boomerang is a dedicated email management application for Gmail that schedules and sets email reminders. The coolest thing about it is that it allows you to ‘boomerang’ a message back to your inbox to remind you about it at the set time.

Inbox by Gmail is the inbox that works for you. It saves a lot of time by preventing any need for you to dig through emails by showing you the highlights directly.

It was designed from the ground up to provide you a consistent experience whether you have single or multiple accounts. It is a lightning fast mail client for Mac and iPhone.

It is the perfect team collaboration software that unifies your entire team’s communications. It integrates with the apps you use every day such as Google Drive, Dropbox, and Box to name a few.

Consider Shift as the browser to manage multiple web applications and accounts in one place. It saves you from logging in and out chaos by connecting all your Gmail, Office 365, and Outlook accounts. It provides you seamless browsing experience by facilitating a quick switch.

Fleep acts as a flexible messenger that integrates with email and lets you share and store files easily. Give it a try, if you are tired of those endless email conversations.

Chanty is a team communication and collaboration software to boost communication among teams. Your team can use it to communicate 1:1 or in groups – both private and public. They can share files, mention members in comments, and pin ideas for quick access. 

Apart from this, it offers a centralized interface called Teambook, where you can manage tasks, teams, files, links, calls, and timelines in one place. 

Bit.ai is a document management and knowledge-based solution to store, share, track, collaborate, and manage all company assets. Be it documents, files, or other content, your team can access everything effortlessly, getting some actual work done. It offers live documentation for real-time collaboration.

Also, you can stack various elements like diagrams, surveys, texts, etc. together under one smart roof as per your preference.  

Google Docs is a free web-based productivity tool teams can use in their routine business operations. You can create, write, edit, share, and collaborate on these docs from anywhere, anytime.

It is a widely used document storage and work management software that allows individuals to collaborate. You just need a Google account to access it at no cost. 

Skype is a popular video conferencing app that facilitates collaboration via video call – regardless of the location. Apart from that, you also get multiple collaborative features, such as screen sharing, call recording, and smart messaging.

It also provides end-to-end encryption to keep your information private and secure as per security standards. 

Zoom is one of the best productivity tools for remote workers. It provides remote conferencing services using cloud computing. It is a real powerhouse tool that can accommodate up to 500 participants to collaborate seamlessly.

GoToMeeting allows turning online meetings into conference calls. It is an online video conferencing tool for users to schedule meetings and share screens. No matter where you are, your personal meeting is now just a few clicks away.

Toggl is one of the best tools for office productivity. It is an ultimate time-saver app that is insanely simple to use. Toggl’s time tracker is built for speed and drives a stake in the heart of timesheets.

This time tracking software can integrate tens of other tools to increase its functionality.

Paymo is a productivity tool that helps you evaluate your team’s performance and optimize it for the better. You can use it to stay on top of how they spend their time across various activities. You can use these insights to track expenses, invoice clients and get paid faster. 

Apart from this, you can use the tool for project planning, task management, and team collaboration. 

With a comprehensive range of features, Everhour stands as one of the best productivity tools for time tracking. Its intuitive design and powerful functionality help teams reach their goals faster. It helps you stay in sync with project estimates, ensuring you are always on track and finishing work on time.

Hubstaff is a time-tracking application software trusted by more than 8,000 remote teams. It’s time tracker runs as software on your desktop or as a mobile app making it easy to track time. You can use these insights for invoicing clients, paying employees, and locating any inefficiencies. 

Evernote is a reliable note-making app that enables you to remember everything. One of the best Android apps for productivity, the tool lets you stay organized and get more done. With Evernote, you can capture, organize, and share notes from anywhere so that your best ideas are always with you and in sync.

It is a digital note-taking app that works on any device or platform be it laptops or smartphones. It has got you covered to type, write, or draw with the free-form feel of pen to paper. It comes in handy while taking impromptu notes.

You just have to pick a notebook, a section, and create a new page and you’re good to go!

Simplenote offers the simplest way to keep your notes – light, clean, and free. It saves you time invested in locating files. Instead, you just need to type what you are looking for and your list will update instantly. 

Whether it’s brainstorming with coworkers or the meeting notes you share with others, it is all about real-time collaboration. And, Box Notes is an online note-taking app that makes it easier for team members to work together. Just create notes and never worry about security.

Dropbox is one of the best productivity tools for note-making. It is an online word processor where teams can bring ideas to life in a single place. This productivity software provides an ultralight interface, making conversations more connected and alive with stickers and emojis.

Google Keep is a full-featured notes app known for its simplicity to jot down reminders, capture ideas, create checklists, take meeting notes, make to-dos, and much more. You get digital sticky notes and as a part of G-suite, you can integrate your notes with Google Docs.

It works well on Android phones, iPhones, Google Chrome, Firefox or even Smartwatch.

Freedom comes across as one of the best productivity tools for blocking distractions and maintaining focus.

You can use it to block apps, websites, and the internet for improved productivity.

It is a free and open-source app for macOS with which you can block your access to distracting websites, mail servers, or anything else on the web. Just set a period to block the website and click ‘Start’. You won’t be able to access it – even if you switch off or delete the app.

Based on the Pomodoro technique, the Focus booster empowers you to maintain focus and keep distractions at bay. Sessions are automatically recorded in your timesheets so that you don’t have to recall where your time was spent.

It’s a great tool that allows you to put your phone down and focus on what’s important. Here, the idea is to build a forest of trees where every tree symbolizes your task. Whenever you want to focus, plant a tree and it will be killed if you leave the app.

Brain.fm is a popular productivity app that uses music as brain stimulation. It unlocks music’s potential to influence cognitive states. The team proactively works with leading auditory neuroscientists to validate their findings.

MyFitnessPal is popular and one of the best productivity tools for health. You can use this easy-to-use tool to count your calories. Along with this, you get free access to the world’s largest nutrition and calorie database.

This one lets you take your studio wherever you go. It includes 65 ready-made classes. Choose your level (beginner, intermediate, or advanced), duration (15, 30, or 60 minutes), and focus (strength, flexibility, relaxation, balance, or combination) to find the perfect class for you.

It’s a fitness-tracking app that enables you to own every workout backed by the world’s digital health and fitness community. You can create challenges for yourself and your friends, or even join a community challenge.

Litmus is one of the best productivity tools for email marketing. It is a highly versatile tool that makes your email management easier, faster, and better. It is the easiest way for teams to create a great email for every subscriber that could be opened across many different apps and devices conveniently.