42 Productivity tools that will make your life much easier

Introduction

While productivity is a personal trait, productivity tools are influential assets. These tools help individuals claim the edge and organizations gain efficiency.

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and consistent effort.” – Paul J. Meyer, a renowned personal and professional development expert.

Also, considering the competitive times and abundance of choices, selecting the right tools becomes difficult. In this article, we’ll explore various types of productivity tools, helping you identify the best fit for your needs.

What are productivity tools?

Productivity tools are the software that allows users to work on tasks efficiently and easily, ultimately saving them time, energy, and resources. These tools enhance business productivity by streamlining operations, reducing manual efforts, automating repetitive tasks, organizing information, and improving collaboration.

42 Best productivity tools for 2025

Here’s a curated list of productivity tools designed to enhance efficiency, streamline tasks, and keep you organized.

Project management

1. ProofHub

ProofHub is a leading choice when it comes to finding the best productivity tools for project management software. The tool offers advanced features to help you handle multiple projects, manage tasks, and track progress. 

This collaborative software facilitates teamwork by centralizing all your projects, team communication, and work-related information, saving time in locating information. It ensures everyone stays on track and aligned with objectives for enhanced accountability and successful execution. 

Key features

• One place to manage work from start to finish
• You have complete control over tasks
• Communicate and collaborate with your team in real-time 
• Multiple views like Kanban board, Gantt chart, etc. to get a quick overview of progress
• Keep track of time spent on each step
• Simplify and organize your workflow by uploading files and documents

Pricing

ProofHub offers a 14-day free trial, and two flat pricing plans to choose from

• Essential: $45/month billed annually (for unlimited users up to 40 projects)
• Ultimate Control: $89/month billed annually (for unlimited users, projects, and features)

Rating

• Capterra: (4.6/5) stars
• G2: (4.6/5) stars

2. nTask

The next tool that makes it to the productivity tools list is nTask. It is a project management software that keeps your team in sync and focused.  From planning projects and managing tasks to tracking task progress and status, you get everything in one place.

Also, you get a dedicated document management system to manage all your project documents.  

Key features

• Time tracking and employee timesheets
• Meeting tools with the ability to create meeting agendas, discussion points, and follow-up actions
• To-Do Lists
• Team Collaboration

Pricing

nTask offers three subscription plans.

• Premium: $3/user per month (on annual billing)
• Business: $8/user per month (on annual billing)
• Enterprise: Contact the sales team for details

Rating

• Capterra: (4.2/5) stars
• G2: (4.4/5) stars

3. GanttPro

Another great team productivity tool is GanttPRO. With GanttPRO online Gantt chart software, you can be sure all of your team members keep track of tasks. A visually appealing Gantt chart timeline provides project participants with an immediate picture of how the plan is progressing. Thanks to collaboration opportunities, no detail will be lost.

Key features

• Task management and assignment
• Team collaboration with comments, files, and notifications
• Time log for personal tasks, personal calendars
• Deadline management
• Export and Sharing via Public URL
• Resource workload

Pricing

GanttPRO offers an initial free trial for 14 days. After that, users can select from the following paid plans based on their requirements.

• The Basic plan costs $7.99 per user/month when billed annually (when bought for 5+ users)
• The Pro plan costs $12.99 per user/month when billed annually (when bought for 5+ users)
• The Business plan costs $19.99 per user/month when billed annually (when bought for 5+ users)
• The Enterprise plan pricing is available by contacting the sales team

Rating

• Capterra: (4.8/5) stars
• G2: (4.8/5) stars

4. Birdview

Birdview is one of the work management tools to increase productivity. The tool provides you visibility into all projects, resources, and finances so that everyone gets a single source of truth. It is great for teams aiming to enhance their efficiency, collaboration, and project visibility.

You can start by selecting the functionality that you need, and add more features later on as your business grows.

Key features

• Advanced project and task management
• Budget and cost management
• Resource planning and scheduling
• Custom reports and dashboards
• Portfolio management and analytics
• Time tracking

Pricing

Birdview offers three subscription plans

• Lite: $9/user per month (on annual billing)
• Team: $24/user per month (on annual billing)
• Enterprise: Contact the sales team for details

Rating

• Capterra: (4.5/5) stars
• G2: (4.2/5) stars

Scheduling & calendar

5. Calendar

Calendar comes across as one of the best productivity tools for scheduling & calendar. The AI-enabled solution learns your schedule and organizes meetings and events on its own on your calendar. Also, its customizable interface allows you to schedule events and teams.

It also syncs across multiple calendar tools and devices, saving you time to focus on high-priority tasks.

 Key features

• Share calendars and designate who sees what on your calendar
• Analytics for your Calendar so you can see where you’re opening your time each day.
• Automatically invite and schedule meeting attendees
• Leverage analytics tools to assess calendar data and reveal how you spend your time with people and in meetings
• Integrates multiple digital calendars like Google Calendar, Outlook, and iCal as well as another email, project management, and collaboration tools

Pricing

Calendar offers an initial free trial for 14 days. After that, it offers four subscription plans.

• Basic: Free
• Standard: $10/user per month (on annual billing)
• Pro: $12/user per month (on annual billing)
• Enterprise: Contact the sales team for details

Rating

• Capterra: (NA/5) stars
• G2: (4.7/5) stars

Marketing tool

6. HubSpot’s Marketing Hub

HubSpot’s Marketing Hub is the best team collaboration software to launch, manage, and sustain your marketing efforts and campaigns. Since the Marketing Hub is connected to HubSpot’s all-in-one CRM tool, your team can control your customer’s journey from the moment they visit your site to when they sign-up for your tools.

Each customer’s interactions are stored and shared among your teams to ensure every member can view, engage, and connect with any potential customer and coordinate with your team.

Key features

• Data sync between Marketing, Customer Service, and Sales teams
• Contact database and contact management
• Shared conversations for each contact
• Automation software for email, social media, and more
• Tool integrations with no code required

Pricing

HubSpot’s Marketing Hub offers three subscription plans.

• Marketing Hub Starter: $15/seat per month (on annual billing)
• Starter Customer Platform: $15/user per month (on annual billing)
• Marketing Hub Professional: $800 per month (on annual billing), Includes 3 seats. Additional seats start at $45/month
• Marketing Hub Enterprise: $3600 per month (on annual billing), Includes 5 seats. Additional seats start at $75/month

Rating

• Capterra: (4.5/5) stars
• G2: (4.4/5) stars

Email management & email finder

7. Clean Email

Clean Email is an email inbox cleaner app to save you time from cluttered inboxes. It is one of the productivity tools that make work easier by grouping similar emails together using filters and rules. The tool can automatically delete multiple emails, block unwanted senders, or unsubscribe from any email subscription.

This helps you save time and focus on what truly matters. You can even set up some auto clean rules to ensure that your inbox won’t look messy again.

Key features

• Convenient, bulk email organization
• Smart sorting of email messages
• Block unwanted senders
• Unsubscribe from noisy marketing newsletters
• Automated rule-based inbox management

Pricing

Clean Email offers a subscription-based pricing model.

• 1 Account per Year: $29.99
• 5 Accounts per Year: $49.99
• 10 Accounts per Year: $99.99

Rating

• Capterra: (4.1/5) stars
• G2: (4.4/5) stars

8. Email Finder

Email Finder is an email productivity tool created by Hunter to help you find email addresses in seconds. Just add the first and last name of the person you need to reach out to and the website’s domain. You’ll get the result in seconds.

This tool also comes with a Chrome extension that can find the email addresses of a website in a single click.

Key features

• Instant verification
• Access to 66 million website data sources
• 25 free email lookups per month
• Can perform bulk email lookups for a list of people
• Available in the API

Pricing

Email Finder offers a range of pricing plans

• Free Plan: Provides 25 monthly searches and 50 verifications, suitable for individuals or small teams starting out.
• Starter Plan: $34 per month (billed annually)
• Growth Plan: Priced at $104 per month (billed annually)
• Scale Plan: $209 per month (billed annually)

Rating

• Capterra: (4.6/5) stars
• G2: (4.4/5) stars

9. Right Inbox

Right Inbox is one of the best productivity tools for email management & email finder. Many professionals use it as a Gmail extension for next-level email productivity.

Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently.

Key features

• See who opens your emails with email tracking
• Send sequences with follow-ups that automatically send if a recipient doesn’t reply
• Set email reminders to not lose track of important conversations
• Schedule emails to be sent later
• Add notes to emails, for your eyes only

Pricing

Right Inbox offers three plans.

• Free: Free plan
• Personal: $7.95/month (on annual billing)
• Professional: $14.95/month (on annual billing)

Rating

• Capterra: (4.1/5) stars
• G2: (4.8/5) stars

10. Sanebox

If you need an app that declutters and cleans up your inbox automatically, then Sanebox is the app for you. It automatically sorts your emails into different folders depending on each email’s importance so that you can focus on what matters.

Sanebox also offers email reminders and advanced filtering options, making it an excellent tool for anyone trying to improve email productivity.

Key features

• Uses smart filtering for email prioritization
• Saves your attachments into the cloud
• Snooze email until a time set by you
• Customizable folders for organizing emails
• Sends reminders for follow-up emails

Pricing

Sanebox offers three plans.

• Snack Plan: $3.49 per month for one email account with two features
• Lunch Plan: $5.99 per month for two email accounts, each with six features
• Dinner Plan: $16.99 per month for four email accounts with all features

Rating

• Capterra: (4.8/5) stars
• G2: (4.9/5) stars

11. Unroll.me

The best thing about Unroll.me is that it is as simple as it can get. It cleans up your inbox by arranging your subscriptions in the form of a virtual roll-up. You can access it whenever you have some free time.

This tool is perfect for anyone who wants to stay organized without spending too much time on email management.

Key features

• The roll-up allows you to read emails at the time chosen by you.
• Makes your mailbox clutter-free
• Secure and easy to access
• Unsubscribe from unwanted emails with just one click

Pricing

Free to use

Rating

• Capterra: (4.2/5) stars
• G2: (4.2/5) stars

12. Boomerang

Boomerang is a dedicated email management application for Gmail that schedules and sets email reminders. The coolest thing about it is that it allows you to ‘boomerang’ a message back to your inbox to remind you about it at the set time. It also helps streamline your inbox, ensuring you never miss a follow-up or important task.

Key features

• Get the ultimate control over when to send and receive an email message
• Remove interruptions so you can finish important tasks
• Block off times for deep-focus work
• Track email responses and follow-ups to ensure timely replies

Pricing

Boomerang offers four plans.

• Basic: Free plan
• Personal: $4.98/month (on annual billing)
• Pro: $14.98/month (on annual billing)
• Premium: $49.98/month (on annual billing)

Rating

• Capterra: (4.5/5) stars
• G2: (4.6/5) stars

13. Airmail

It was designed from the ground up to provide you a consistent experience whether you have single or multiple accounts. It is a lightning fast mail client for Mac and iPhone.

The app’s intuitive design allows you to manage your inbox effortlessly, making it perfect for both personal and professional use.

Key features

• Modern and easy-to-use interface
• Get to your emails without any interruption
• Powerful and customizable email app
• Seamless integration with various third-party apps

Pricing

The Airmail Pro subscription has two options:

• $9.99 monthly, which offers a 3 days free trial
• $29.99 annually, which renew annually

Rating

• Capterra: (4.5/5) stars
• G2: (3.6/5) stars

Communication

14. Slack

Slack is the perfect team collaboration software that unifies your entire team’s communications. It integrates with the apps you use every day such as Google Drive, Dropbox, and Box to name a few.

This tool is ideal for remote and in-office teams looking to streamline their workflows and improve communication, making it one of the best productivity software options available today.

Key features

• Chat and team communication
• Set up reminders
• Highlight words to be notified as they appear in a conversation
• File sharing and collaboration through integrations

Pricing

Apart from the free plan, Slack offers three paid plans

• Pro: $7.25 per user per month when billed annually 
• Business+: $12.50 per user per month when billed annually
• Enterprise Grid: Contact the sales team for pricing

Rating

• Capterra: (4.7/5) stars
• G2: (4.5/5) stars

15. Shift

Consider Shift as the browser to manage multiple web applications and accounts in one place. It saves you from logging in and out chaos by connecting all your Gmail, Office 365, and Outlook accounts. It provides you seamless browsing experience by facilitating a quick switch.

Key features

• Cross-platform support (MacOS, Windows, Linux)
• Manage all of your apps and accounts in one place
• Custom desktop notifications
• Unified search across all your Google accounts to find exactly what you need
• Focused browsing web tabs

Pricing

Boomerang offers four plans

• Basic: Free plan
• Advanced: $149/year
• Teams: $149/year per user

Rating

• Capterra: (4.3/5) stars
• G2: (4.3/5) stars

16. Fleep

Fleep acts as a flexible messenger that integrates with email and lets you share and store files easily. It simplifies communication and keeps things organized.

Give it a try if you are tired of those endless email conversations and want to streamline your team’s interactions.

Key features

• Truly flexible communication
• Everything is in one place and easy to keep track of
• Contact anyone, anywhere, and on any device
• Seamless integration with email and other tools

Pricing

Fleep offers two paid plans for individuals and teams:

• Business: €5/user/month (billed annually)
• Enterprise: Custom pricing

Rating

• Capterra: (4.7/5) stars
• G2: (4.4/5) stars

17. Chanty

Chanty is a team communication and collaboration software to boost communication and improve productivity among teams. Your team can use it to communicate 1:1 or in groups – both private and public. They can share files, mention members in comments, and pin ideas for quick access. 

Apart from this, it offers a centralized interface called Teambook, where you can manage tasks, teams, files, links, calls, and timelines in one place. 

Key features

• Free unlimited message history
• Built-in task management
• Audio/video calls and voice messaging
• Integrations with popular tools

Pricing

Chanty offers a straightforward pricing model:

• Free Plan: This plan is suitable for teams with up to 5 users and provides access to the basic features of Chanty for free
• Business Plan: $4 per user per month when billed annually

Rating

• Capterra: (4.7/5) stars
• G2: (4.5/5) stars

18. Bit.ai

Bit.ai is a document management and knowledge-based solution to store, share, track, collaborate, and manage all company assets. Be it documents, files, or other content, your team can access everything effortlessly, getting some actual work done. It offers live documentation for real-time collaboration.

Also, you can stack various elements like diagrams, surveys, texts, etc. together under one smart roof as per your preference.  

Key features

• Real-time collaboration on work without the to-and-fro email and chat messages
• Share documents with the team and clients, or keep them private. You can even generate trackable links to get intelligent insights on user engagement
• Store all media files- videos, images, PDFs, logos, etc in one central location for easy access

Pricing

Bit.ai offers a free plan for up to 5 members and 50 documents at no cost. For advanced features, users can upgrade to following plans

• Pro Plan: $12 per member per month (monthly billing) or $8 per member per month (annual billing) for enhanced features
• Business Plan: $20 per member per month (monthly billing) or $15 per member per month (annual billing) for advanced business solutions

Rating

• Capterra: (5.0/5) stars
• G2: (4.0/5) stars

19. Google Docs

Google Docs is a free web-based productivity tool teams can use in their routine business operations. You can create, write, edit, share, and collaborate on these docs from anywhere, anytime.

It is a widely used document storage and work management software that allows individuals to collaborate. You just need a Google account to access it at no cost. 

Key features

• Smart editing and styling tools
• Choose from a variety of resumes, reports, and pre-made documents
• Create a document through a browser or mobile app

Pricing

Google Docs is free for individual use. You can create, edit, and share documents, sheets, and slides for free. For businesses and organizations, Google Docs comes as a part of Google Workspace.

There are three main plans

• Business Starter: $6 per user per month (billed annually)
• Business Standard: $12 per user per month (billed annually)
• Business Plus: $18 per user per month (billed annually)
• Entrerprise: Custom pricing

Rating

• Capterra: (4.7/5) stars
• G2: (4.7/5) stars

20. Skype

Skype is a popular video conferencing app that facilitates collaboration via video call – regardless of the location. Apart from that, you also get multiple collaborative features, such as screen sharing, call recording, and smart messaging.

It also provides end-to-end encryption to keep your information private and secure as per security standards. 

Key features

• Take your conversation to a new level with rich video features
• Share messages, photos, and emoticons in real time
• Call mobile and landline numbers at affordable rates

Pricing

Skype offers different subscription options based on the country. 

• United States Subscription: $3.59 per month, offers unlimited minutes to US-based mobiles and landlines.
• North America Subscription: $8.39 per month, provides unlimited minutes within the plan.
• India Subscription: $9.59 per month, includes 800 minutes.

Rating

• Capterra: (4.2/5) stars
• G2: (4.3/5) stars

21. Zoom

Zoom is one of the best productivity tools for remote workers. It provides remote conferencing services using cloud computing. It is a real powerhouse tool that can accommodate up to 500 participants to collaborate seamlessly.

Key features

• HD video and high-quality audio
• Screen sharing and a full suite of collaboration features
• Easy to start and join

Pricing

Zoom offers a free plan to host a meeting with 100 people for 40 minutes. 

• Pro Plans: $13.33 per month for one host. Features meetings with up to 100 participants with no time limit
• Business Plans: Starts at $18.32 per user, per month. Host meetings with up to 300 participants

Rating

• Capterra: (4.6/5) stars
• G2: (4.2/5) stars

22. GoToMeeting

GoToMeeting allows turning online meetings into conference calls. It is an online video conferencing tool for users to schedule meetings and share screens. No matter where you are, your personal meeting is now just a few clicks away.

Key features

• Simple answer calls – no codes or PINs needed
• Dynamic video conferencing
• Screen sharing without the hassle
• 6 HD video feeds per session
• Highlighting tools to mark up what’s on the screen

Pricing

GoTo Meetings offer three paid plans to choose from

• Professional plan: $12/month/organizer (up to 150 people with dial-in)
• Business plan: $16/month/organizer (up to 250 people with unlimited cloud recording and transcription)
• Enterprise plan: Contact sales for pricing details

Optional add-ons cost extra

Rating

• Capterra: (4.4/5) stars
• G2: (4.2/5) stars

Time tracking

23. Toggl

Toggl is one of the best tools for office productivity. It is an ultimate time-saver app that is insanely simple to use. Toggl’s time tracker is built for speed and drives a stake in the heart of timesheets.

This time tracking software can integrate tens of other tools to increase its functionality.

Key features

• Instant overview of your billable time and team progress
• Offline time tracking and mobile functionalities
• Reports directly delivered to managers

Pricing

Toggl offers a free plan for 5 users

• Starter: $9 per user per month (billed annually)
• Premium: $18 per user per month (billed annually)
• Enterprise: Custom pricing

Rating

• Capterra: (4.7/5) stars
• G2: (4.6/5) stars

24. Harvest

Known as one of the best time-tracking software, Harvest lets your business tick. Whether it’s from the web, your smartphone, or another application, time tracking was never so easy.

With Harvest, you can track time spent on projects, manage your team’s productivity, and even integrate with various project management tools to streamline your workflow.

Key features

• Simple and intuitive interface
• Get insights into the project with powerful reporting
• Create and send invoices online

Pricing

Harvest offers a free plan for individual users with 1 seat and two projects. Teams can opt for the following plan:

• Pro plan: $11/seat/month (Billed annually)
• Premium plan: $14/seat/month (Billed annually)

Rating

• Capterra: (4.6/5) stars
• G2: (4.3/5) stars

25. Paymo

Paymo is a productivity tool that helps you evaluate your team’s performance and optimize it for the better. You can use it to stay on top of how they spend their time across various activities. You can use these insights to track expenses, invoice clients and get paid faster. 

Apart from this, you can use the tool for project planning, task management, and team collaboration. 

Key features

• Accurate tracking of the time spent on tasks and projects
• Detailed project reports
• Categorize all time entries and automate

Pricing

Paymo offers a free plan and four paid plans

• Free plan: Includes unlimited users, 5 clients, 10 projects
• Starter: $3.9 per user per month
• Small Office: $6.9 per user per month
• Business: $10.9 per user per month

Rating

• Capterra: (4.7/ 5) stars
• G2: (4.6/ 5) stars

26. Everhour

With a comprehensive range of features, Everhour stands as one of the best productivity tools for time tracking. Its intuitive design and powerful functionality help teams reach their goals faster. It helps you stay in sync with project estimates, ensuring you are always on track and finishing work on time.

Key features

• Manual time entry
• Seamless integrations with popular tools
• Detailed reporting and analytics
• History of time entries
• Multiple time format options

Pricing

Evernote offers one free plan and one paid plan 

• Free plan: Free upto 5 seats
• Team: $8.50 per seat per month (billed annually) for minimum 5 seats

Rating

• Capterra: (4.7/ 5) stars
• G2: (4.7/ 5) stars

27. Hubstaff

Hubstaff is a time-tracking application software trusted by more than 8,000 remote teams. It’s time tracker runs as software on your desktop or as a mobile app making it easy to track time. You can use these insights for invoicing clients, paying employees, and locating any inefficiencies. 

Key features

• Randomized screenshots enable you to keep track of who is working on what
• Tracks the number of mouse movements and keyboard strokes by employees
• 30+ integrations with popular tools such as Asana, Trello, and Slack.

Pricing

Hubstaff offers four pricing options along with a 14-day free trial.

• Starter: $4.99/seat per month (if billed annually)
• Grow: $7.50/seat per month (if billed annually)
• Team: $10/seat per month (if billed annually)
• Enterprise: $25/seat per month (if billed annually)

Rating

• Capterra: (4.6/ 5) stars
• G2: (4.5/ 5) stars

28. Time Doctor

Time Doctor is a workplace analytics platform to keep an eye on your team’s activities, workload, and productivity. The software with real-time dashboards, reports, and a time tracker, allows you to enhance team performance & efficiency.  It is a complete time-tracking and productivity tool designed specifically for remote teams.

Key features

• Screenshots recording
• Web and app usage monitoring
• Alerts to avoid distractions

Pricing

Apart from a 14-day free trial, Time Doctor offers four paid plans.

• Basic: $6.70/user per month (if billed annually)
• Standard: $11.70/user per month (if billed annually)
• Premium: $16.70/user per month (if billed annually)
• Enterprise: Contact the sales team for a custom plan

Rating

• Capterra: (4.5/ 5) stars
• G2: (4.4/ 5) stars

Note-making

29. Evernote

Evernote is a reliable note-making app that enables you to remember everything. One of the best Android apps for productivity, the tool lets you stay organized and get more done. With Evernote, you can capture, organize, and share notes from anywhere so that your best ideas are always with you and in sync.

Key features

• Collect everything in one place and make it more accessible
• Add attachments, links, and audio recordings
• Scan and search for information from business cards

Pricing

Evernote offers a free plan with basic functionality at no cost. For more advanced features, users need to upgrade to one of the following plans

• Personal: $10.83 per user/ month (Billed annually)
• Professional: $14.17 per user/ month (Billed annually)
• Teams: $20.83 per user/ month (Billed annually)

Rating

• Capterra: (4.4/ 5) stars
• G2: (4.4/ 5) stars

30. Microsoft OneNote

Microsoft OneNote is a digital note-taking app that works on any device or platform be it laptops or smartphones. It has got you covered to type, write, or draw with the free-form feel of pen to paper. It comes in handy while taking impromptu notes.

You just have to pick a notebook, a section, and create a new page and you’re good to go!

Key features

• Real-time collaboration
• audio/video recording
• Optical character recognition from images

Pricing

Microsoft OneNote is part of the Microsoft Office suite and is free to use. However, there are additional features and integration benefits available with Microsoft 365 subscriptions.

• Free Plan: Limited storage (5GB) and basic sharing features, suitable for small-scale or casual us
• Microsoft 365 Basic: $1.99/month for 1TB storage per user, real-time co-authoring, and version history
• Microsoft 365 Personal: $6.99/month for 1TB storage per user, real-time co-authoring, and version history
• Microsoft 365 Family: $9.99/month for 1TB storage per user for up to 6 users, shared collaboration features
• OneDrive for business (Plan 1): $5/user/month for 1TB Cloud storage
• Microsoft 365 Business Basic: $6/user/month for 1TB storage per user, web versions of Office apps, and basic security features
• Microsoft 365 Business Premium: $12.50/user/month for 1TB storage per user, full desktop Office apps, advanced collaboration, and security features

Rating

• Capterra: (4.6/ 5) stars
• G2: (4.5/ 5) stars

31. Simplenote

Simplenote offers the simplest way to keep your notes – light, clean, and free. It saves you time invested in locating files. Instead, you just need to type what you are looking for and your list will update instantly. 

Simplenote makes note-taking seamless, with an easy-to-use interface and help you stay organised

Key features

• Your notes stay updated on all your devices
• Find notes quickly with instant searching and tags
• Backup, syncing, and sharing – it’s all free

Pricing

Simplenote is free to use

Rating

• Capterra: (4.3/ 5) stars
• G2: (4.2/ 5) stars

32. Box notes

Whether it’s brainstorming with coworkers or the meeting notes you share with others, it is all about real-time collaboration. And, Box Notes is an online note-taking app that makes it easier for team members to work together. Just create notes and never worry about security.Box Notes allows you to easily manage ideas and keep your team aligned.

Key features

• Easy to create meeting notes, share ideas, and track status updates
• Live editing enables real-time collaboration
• Every note you create or share is secured by enterprise-growth security

Pricing

Box offers four plans to choose from

• Business: $5 per user per month, minimum of 3 users
• Business Plus: $15 per user per month, minimum of 3 users
• Enterprise: $25 per user per month, minimum of 3 users
• Enterprise Plus: $35 per user per month, minimum of 3 users

Rating

• Capterra: (4.4/ 5) stars
• G2: (4.2/ 5) stars

33. Dropbox paper

Dropbox is one of the best productivity tools for note-making. It is an online word processor where teams can bring ideas to life in a single place. This productivity software provides an ultralight interface, making conversations more connected and alive with stickers and emojis.

It allows teams to collaborate easily and create shared documents effortlessly.

Key features

• Anyone can see and update Dropbox files in a Paper doc
• Changes are automatically saved
• Seamless presentations

Pricing

DropBox offers four plans

• Plus: $9.99 per user per month billed annually, 2 TB of storage 
• Essentials: $16.58 per user per month billed annually, 3 TB of storage
• Business: $15 per user per month billed annually, 3+ users, Starts at 9 TB of storage
• Business Plus: $24 per user per month billed annually, 3+ users, Starts at 15 TB of storage

Rating

• Capterra: (4.5/ 5) stars
• G2: (4.4/ 5) stars

34. Google keep

Google Keep is a full-featured notes app known for its simplicity to jot down reminders, capture ideas, create checklists, take meeting notes, make to-dos, and much more. You get digital sticky notes and as a part of G-suite, you can integrate your notes with Google Docs.

It works well on Android phones, iPhones, Google Chrome, Firefox or even Smartwatch.

Key features

• Two kinds of reminders ― time and location
• Audio notes by using Google’s speech-to-text engine
• Sync with Chrome and Web app
• Color-code your notes
• Location reminder when you are in a certain area

Pricing

Google Keep is free to use

Rating

• Capterra: (4.7/ 5) stars
• G2: (4.4/ 5) stars

Distractions and focus

35. Freedom

Freedom comes across as one of the best software to increase productivity by blocking distractions and maintaining focus.

Whether you’re working on a big project or trying to avoid distractions, Freedom lets you block apps, websites, and even the entire internet to increase productivity. If you’re working on a tight deadline or need focused time, Freedom helps you stay on track without interruptions.

Key features

• Block whatever and whenever to be more productive
• Sync blocks across Mac, Windows, iPhone, or iPad
• Plan out sessions that recur daily or weekly

Pricing

Freedom offers three plans

• Monthly premium plan: $8.99 per month
• Yearly premium plan: $3.33 per month
• Forever plan: $99.50

Rating

• Capterra: (4.8/ 5) stars
• G2: (5.0/ 5) stars

36. Self-control

It is a free and open-source app for macOS with which you can block your access to distracting websites, mail servers, or anything else on the web. Just set a period to block the website and click ‘Start’. You won’t be able to access it – even if you switch off or delete the app.

Key features

• Limits your social media addiction
• Enables focus
• Better work-life balance

Pricing

Self-control is free to use

Rating

• Capterra: (NA/ 5) stars
• G2: (NA/ 5) stars

37. Forest

It’s a great tool that allows you to put your phone down and focus on what’s important. Here, the idea is to build a forest of trees where every tree symbolizes your task. Whenever you want to focus, plant a tree and it will be killed if you leave the app. It’s perfect for anyone who struggles with phone distractions while trying to stay productive.

Key features

• Stay focused in any scenario
• It partners with a real-tree planting organization
• Provides a motivating, gamified experience to stay on task

Pricing

Freedom offers three pricing options.

• Monthly premium: $8.99 per month
• Yearly premium: $3.33 per month (Billed annually)
• Forever: $99.50 billed once

Rating

• Capterra: (4.8/ 5) stars
• G2: (5.0/ 5) stars

38. Brain.fm

Brain.fm is a popular productivity app that uses music as brain stimulation. It unlocks music’s potential to influence cognitive states. The team proactively works with leading auditory neuroscientists to validate their findings.

Key features

• Beneficial to boost focus, meditate, and sleep
• Designed for noticeable results in less than 15 minutes
• Better work-life balance

Pricing

Brain.fm offers two plans:

• Monthly: $9.99 /month Unlimited access to Brain.fm for a month
• Yearly: $69.99 /month Unlimited access to Brain.fm for 12 months

Rating

• Capterra: (NA/ 5) stars
• G2: (NA/ 5) stars

Health

39. MyFitnessPal

MyFitnessPal is popular and one of the best productivity tools for health. You can use this easy-to-use tool to count your calories and track your daily nutrition. It offers personalized goals based on your specific health and fitness objectives. Along with this, you get free access to the world’s largest nutrition and calorie database.

Key features

• Helps you to lose weight the healthy way
• Promotes better eating habits
• The web and mobile apps sync automatically

Pricing

MyFitnessPal Premium typically costs

• Monthly: $19.99
• Yearly: $79.99

Rating

• Capterra: (NA/ 5) stars
• G2: (NA/ 5) stars

40. Yoga Studio

This one lets you take your studio wherever you go. It includes 65 ready-made classes. Choose your level (beginner, intermediate, or advanced), duration (15, 30, or 60 minutes), and focus (strength, flexibility, relaxation, balance, or combination) to find the perfect class for you.

Key features

• 25 hours of ready-made HD video classes
• Perfect for beginners, awesome for experts
• Customizable class scheduling and reminders to keep you on track

Pricing

Yoga studio offers a 7 day free trial, and paid plans start at

• Yearly: $5.84/month and billed annually at $69.99
• Monthly: $2.49 a week and billed monthly at $9.99

Rating

• Capterra: (NA/ 5) stars
• G2: (NA/ 5) stars

41. Map My Fitness

It’s a fitness-tracking app that enables you to own every workout backed by the world’s digital health and fitness community. You can create challenges for yourself and your friends, or even join a community challenge.

Key features

• Track your fitness with any device
• Adaptive training plans
• Create challenges and train smarter

Pricing

MapMyFitness offers a free version and a paid MVP subscription.

MVP Subscription: $5.99 per month or $29.99 per year

Rating

• Capterra: (NA/ 5) stars
• G2: (NA/ 5) stars

Email marketing

42. Litmus

Litmus is one of the best productivity tools for email marketing. It is a highly versatile tool that makes your email management easier, faster, and better. It is the easiest way for teams to create a great email for every subscriber that could be opened across many different apps and devices conveniently.

Key features

• Build, edit, and instantly preview your emails
• Get full visibility into every aspect of your email program
• Test critical elements that could impact email performance
• Work more efficiently and get more done

Pricing

Litmus offers three plans:

• Individuals: $99 /month for 1 full user
• Small Teams: $199 /month for 5 full user
• Enterprise: Contact the sales team for a custom plan

Rating

• Capterra: (4.6/ 5) stars
• G2: (4.6/ 5) stars

Conclusion

Productivity tools are a must-have for organizations looking to enhance their overall work quality and efficiency standards.  Be it productivity tools for project management, communication, or time-tracking, these are essential for teams to get more done in less time. Out of all the tools mentioned above, ProofHub stands out as one of the best tools for productivity, serving as the ultimate productivity injector to streamline workflows. This all-in-one project management and team collaboration software offers comprehensive solutions to manage tasks, track progress, manage time, share files, and collaborate in one centralized place.

You get a 14-day free trial to try all its features and experience benefits firsthand. If you are someone seeking enhanced productivity without the hassle of multiple tools, ProofHub is just for you.

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