Feeling overwhelmed by disorganized processes and repetitive tasks?
Business process management software can bridge the gap by automating and optimizing operations. It can help you streamline and optimize the business processes and increase the overall efficiency of your organization.
In this article, we will explore the top business process management software, how to choose one, and key features you should consider in a tool.
What is BPM Software?
Business Process Management software is a tool that helps organizations streamline, automate, and optimize their business processes, ensuring higher efficiency and productivity. It primarily focuses on optimizing processes to enhance efficiency and reduce costs.
A business process management software automates business operations through automation via a series of different workflow apps.
To stay compliant, business process management tools can be necessary for heavily regulated industries like finance or healthcare.
How can BPM software enhance business efficiency?
Business Process Management (BPM) software enhances business efficiency in several ways; here are some of them:
- Automates repetitive tasks – Reduces manual effort by automating workflows, minimizing human errors, and saving time.
- Optimizes workflows – Identifies inefficiencies and streamlines processes for better productivity.
- Enhances collaboration – Provides centralized platforms for teams to work together, improving communication and coordination.
- Improves decision-making – Offers real-time data insights and analytics, helping managers make informed decisions.
- Reduces costs – Eliminates process bottlenecks, leading to better resource utilization and lower operational expenses.
Top 10 business process management tools for 2025
Now that you understand Business Process Management Software and its functionality, it’s time to go through some of the best BPMS tools in 2025.
You can review each tool and its features to assess which suits your organizational processes the most.
1. ProofHub
Ideal for: Teams and businesses of all sizes across various industries
Free trial: Yes
Pricing: Flat pricing starts at $45 per month for unlimited users when billed annually. Know more about ProofHub’s pricing
ProofHub is an all-in-one project management and team collaboration software that also serves as an effective BPM tool. It helps businesses streamline their workflows, improve communication, and automate processes for better efficiency.
ProofHub enables teams to manage tasks, track progress, and collaborate seamlessly in a centralized workspace. With powerful features like workflow automation, project tracking, and custom roles, businesses can simplify their operations and improve productivity.
Some useful features of ProofHub for business process management include:
- Custom workflows and Kanban boards to visualize and optimize processes
- Task management with deadlines, priorities, and dependencies
- Time tracking to monitor productivity and project timelines
- File sharing and proofing tools for seamless document collaboration
- Reports and analytics to track project and team performance
- Integration with third-party apps like Google Drive, Dropbox, and OneDrive
2. Monday
Ideal for: Medium and large enterprises
Free trial: Yes
Pricing: Pricing starts at $24 per month when billed annually
monday.com is a popular project management tool that offers several useful business process management features that help organizations to plan, execute, and implement business processes in a visual collaborative space.
monday.com can help your business by managing and automating its daily activities. You can use the tool for efficient project planning, monitoring team tasks, and project timelines. monday.com offers unlimited file storage and activity log.
Some useful features of monday.com for business process management include:
- You can create custom dashboards and track progress, timelines, and budgets at a glance
- Customizable boards keep everyone on the same page and allow seamless team collaboration across departments
- Improve workflow with a clear breakdown of your team’s resource capacity
- Automation help your team to be free of redundant manual tasks
- Timeline, Calendar, Charts, and other views display tasks’ progress
- Workdocs allow live collaboration among team members
3. Kissflow
Ideal for: Small to large enterprises
Free trial: No, you have to contact them for a free trial
Pricing: Starts at $1,500 per month for 50 users; for enterprise pricing, you have to contact their sales team
Kissflow is a cloud-based BPM software that helps businesses streamline their workflows with automation, process tracking, and collaboration features. It provides a no-code interface, making it easy for non-technical users to design and manage business processes.
Kissflow enhances efficiency by allowing businesses to create custom workflows, automate approvals, and monitor process performance in real-time. It is widely used across industries for HR management, procurement, finance, and IT service requests.
Some useful features of Kissflow for business process management include:
- Drag-and-drop process designer for easy workflow creation
- Integration with third-party applications such as Google Workspace and Microsoft 365
- Advanced reporting and analytics for real-time process insights
- Mobile-friendly interface for managing workflows on the go
- Role-based access control to ensure data security
- Pre-built templates for quick process deployment
4. Process Street
Ideal for: Small enterprises
Free trial: Yes
Pricing: Pricing starts from $25 per full member/per month
Process Street is counted among the best business process management tools available for smaller enterprises. It offers a simple and powerful way to manage your team’s recurring checklists and procedures, and its simple interface helps you create structured documents and collaborative tasks within seconds.
You can create recurring tasks, checklists, and automated workflows on an intuitive drag-and-drop interface. However, the software has a steep learning curve and it can be difficult to visualize advanced workflows.
Some useful features of Process Street for business process management include:
- Zapier integration allows users to connect with over 1000+ apps to automatically schedule and assign workflows
- Strong form-building capabilities can have dependencies on workflow
- Track activities across projects from dashboards and get notified when tasks are done
- Intuitive keyboard shortcuts and drag-and-drop make it easy for anyone to use
- Conditional logic allows users to create truly dynamic workflows with if/then logic that adapts to your team’s changing needs
- Schedule daily, weekly, and monthly workflows, and save time by automating your tasks
- Forms allow you to capture structured data in your workflows, input data manually, and send it to and from apps you already use
5. Nintex
Ideal for: Enterprises and large organizations
Free trial: No, but you can book a demo
Pricing: Custom pricing based on business needs, you have to contact their sales team
Nintex is a powerful BPM and automation platform designed for complex business processes. It provides process mapping, workflow automation, document generation, and robotic process automation (RPA) to improve efficiency and productivity.
Nintex helps organizations standardize their business processes, eliminate manual inefficiencies, and ensure compliance. Its no-code platform allows teams to automate workflows without IT intervention, making it an excellent choice for enterprises looking to scale their operations.
Some useful features of Nintex for business process management include:
- Drag-and-drop workflow automation for rapid process deployment
- AI-powered document automation and e-signatures
- Seamless integration with SharePoint, Salesforce, and other enterprise systems
- Advanced analytics for process optimization
- Cloud, on-premises, and hybrid deployment options
- Customizable dashboards to track process performance
6. Pega
Ideal for: Large enterprises and government organizations
Free trial: No, but offers a free demo
Pricing: Custom pricing based on your business requirements
Pega is an AI-driven BPM software that offers intelligent automation to optimize business processes. It is designed for large enterprises that require advanced automation, case management, and workflow orchestration.
Pega’s AI-powered decisioning engine enables businesses to automate repetitive tasks, streamline workflows, and enhance customer interactions. It is widely used in industries like banking, healthcare, and insurance to improve service delivery and operational efficiency.
Some useful features of Pega for business process management include:
- AI-driven decision-making to optimize workflows
- Case management for handling complex processes
- Low-code development environment for rapid application building
- Integration with CRM, ERP, and legacy systems
- Cloud-native architecture for scalability and security
- Advanced process analytics for continuous improvement
7. Bizagi
Ideal for: Medium and large enterprises
Free trial: Yes
Pricing: Custom pricing based on business size and needs is available on request a quote
Bizagi is a digital process automation platform that helps businesses design, automate, and optimize workflows. It provides a powerful low-code BPM suite that enables organizations to improve agility and efficiency.
Bizagi offers a process modelling tool that allows businesses to visualize and document workflows before automation. It is commonly used in industries such as finance, retail, and manufacturing to streamline operations.
Some useful features of Bizagi for business process management include:
- Drag-and-drop process modelling for easy workflow creation
- AI-powered automation for faster process execution
- Integration with ERP, CRM, and other enterprise applications
- Real-time collaboration features allow teams to work on processes together
- Advanced reporting and analytics to monitor business performance
- Cloud and on-premises deployment options
8. Pipefy
Ideal for: Small and medium businesses
Free trial: Yes
Pricing: Starts at $24 per user per month
Pipefy is a flexible BPM tool designed for businesses looking for easy workflow automation without coding. It provides a visual, Kanban-style interface that simplifies process management for teams of all sizes.
Pipefy helps businesses streamline HR, procurement, customer support, and finance workflows by standardizing operations and eliminating manual inefficiencies. Its automation features reduce errors and enhance productivity.
Some useful features of Pipefy for business process management include:
- Pre-built workflow templates for quick implementation
- No-code automation to streamline repetitive tasks
- Integration with popular tools like Slack, Trello, and Google Drive
- Customizable dashboards to monitor workflow performance
- Role-based permissions for better security and access control
- Mobile-friendly interface for managing processes on the go
9. Wrike
Ideal for: Small Enterprises
Free trial: Yes
Pricing: Paid pricing plans start from $9.80 per user, per month
Wrike offers various features that you’d expect from any efficient business process management tool. Integration capabilities, request forms, and reporting tools enable businesses to track, analyze, and automate processes to achieve more efficiency and optimal utilization of resources.
Wrike allows businesses to harness the power of Artificial Intelligence to drive efficient processes and improved results. Pre-built workflows speed up projects like event management, product delivery, and onboarding.
Some useful features of Wrike for business process management include:
- Custom request forms collect details, auto-create, and auto-assign tasks to the right teams
- Advanced communication tools – voice commands, smart replies, and document processing help teams across different departments exchange vital information quickly
- Interactive Gantt charts offer a timeline view of your projects and their progress
- Advanced analytics provide real-time updates on all your projects to gain better performance insights and make informed business decisions
- An online work to-do list enables you to manage all your team tasks from one place.
- Seamless resource management ensures a balanced workload and ensures quality work as the right people are assigned to the right tasks
10. Appian
Ideal for: Large enterprises
Free trial: Yes
Pricing: Pricing available on quote
Appian is a Low-Code platform that is designed to help businesses maximize their resources and significantly improve operational efficiency. Appian unifies all your resources (people, technologies, data) in a single workflow.
This efficient business process management solution accelerates customers’ businesses by discovering, designing, and automating their most important operational processes. Businesses can expect to build their apps 10x faster, reduce maintenance costs by 50%, and gain superior functionality as compared to traditional development.
Some useful features of Appian for business process management include:
- Process mining enables users to identify bottlenecks and take timely actions
- Monitor key metrics and KPIs to ensure conformance to process standards
- Custom metric thresholds and automated alerts help process owners be aware of new areas for improvement
- Design optimized workflows and automate them from within a single platform
How do you choose the right BPM software?
Although choice preference for BPM software can differ from business to business, there are a few key things that you should consider:
- Identify your business needs – Assess your current workflows, requirements, and goals. Determine whether you need automation, integration, collaboration, or process improvements.
- Consider deployment options – Decide whether your organization needs on-premise or cloud-based solutions based on your security, accessibility, and budget requirements. Cloud-based BPM software is ideal for remote teams, and it is cost-efficient, while on-premises solutions offer greater control.
- Evaluate ease-of-use – Look for a tool with a user-friendly interface if your team mainly includes non-technical users. No-code BPM tools are great for easy workflow automation.
- Check integration capabilities – Ensure the BPM software can seamlessly integrate with your existing tools like CRM, ERP, and project management systems to avoid data silos.
- Assess customization and scalability – Choose software that can adapt to your business growth and allow workflow modifications as needed. Scalable solutions prevent the need for frequent software changes, and they are cost-efficient.
- Compare pricing – Consider the total cost, including maintenance and training expenses. Choose a solution that offers the best value and long-term return on investment.
- Look for customer support – A reliable BPM vendor should offer strong customer support, documentation, on-the-go Demo, and training resources to ensure a smooth implementation.
What are the must-have features in BPM software?
1. Intuitive UI: The tool should be user-friendly and intuitive. It should not feel overwhelmed while navigating its features. Low-code BPM tools allow users to create and manage their business processes with little to no support from the IT dept.
2. Enterprise Collaboration: It’s important to choose a BPM software that facilitates seamless collaboration between teams, clients, stakeholders, and the organization’s senior management. From file sharing and online proofing to instant messaging and discussions, BPM software solutions should offer a central hub for remote teams.
3. Real-time reports and Analytics: Reporting and real-time analytics are crucial to any business process management. You should be able to analyze real-time analytics and metrics that show how things currently stand in the project.
4. Mobile optimization: The best BPM software solution should not restrict your team to desktops or laptops. It should be mobile-optimized to encourage improved accessibility and business improvement. Users should be able to manage projects anytime, even when they are working remotely.
5. Visual workflow modeling: Intuitive visual representation of the workflow model is an essential feature that you’d expect from any top-rated BPM software. A graphical or visual workflow allows users to design the processes and set them in motion quickly.
6. Agile process management: A good business process management software should support Agile methodology to make the tool more adaptable and versatile. It should allow you to fix data on the move, change decisions, and review, reopen, or transfer the process.
7. Customizable and scalable: An end-to-end, scalable BPM solution is important for businesses to stay ahead of the competition. Your chosen business process management software should allow you to customize the process flow, including creating task dependencies, designing live reports, scheduling notification deliveries, etc.
What are the types of business process management tools?
There are mainly 5 types of business process management (BPM) tools:
1. On-premises BPM software – This type of BPM software is installed on company servers, offering high security and control over data. It is best suited for large enterprises that need strict compliance and data protection.
2. Cloud-based BPM software – Hosted in the cloud, this type of software provides easy remote access, scalability, and lower upfront costs. It is ideal for businesses looking for flexibility and quick access.
3. Low-code/No-code BPM platforms – These tools enable users to automate and customize workflows without requiring coding skills. The drag-and-drop interfaces allow non-technical teams to build and modify business processes easily.
4. AI-driven BPM solutions – Leveraging artificial intelligence, these BPM tools optimize workflows, automate decision-making, and improve efficiency. They are best suited for businesses that are looking for smart automation and data-driven process improvements.
5. Integration-focused BPM tools – These BPM solutions are designed to connect seamlessly with other business software like CRM, ERP, HR systems etc. They enable a smooth flow of data between different applications, making them ideal for companies using multiple software solutions.
What is the difference between BPM software and workflow software?
Both workflow management software and business process management software are designed to help businesses make their operations more efficient, but these solutions do it differently.
Let’s take a look at how BPM software and workflow software are different.
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Conclusion
Business Process Management (BPM) software plays a crucial role in improving work efficiency, streamlining workflows, and automating repetitive tasks. Whether you are a small business looking for a simple solution or a large enterprise needing advanced automation, the right BPM tool can help optimize your business operations and enhance productivity.
BPM tools are designed for every business need. If you are looking for an easy-to-use tool to streamline your business and collaborate, you can give ProofHub a try for free.
