Top 9 Google Sheets alternatives & competitors for project management in 2025

Introduction

Looking for Google Sheets alternatives?

Google Sheets is a convenient tool for managing your project tasks and timeline. Nearly half of the world’s businesses (at least) utilize Google Spreadsheet for project management.

While it’s widely used still there are some disadvantages to working with Google Sheets.

So, if you are using it as your sole project management solution, you are taking an unnecessary risk with the success of your project.

Why you should look into Google Sheets alternatives?

Let’s start by taking a look at why Google Spreadsheet isn’t cutting it as a project management tool.

• It’s hard to keep track of all your tasks in one place. You can do this by using the comment feature in Google Worksheet, which is just copying and pasting your task list into each cell. Ergo, this makes it impossible to have an overview of all the tasks you have on your plate.
• If a member of the team that you have delegated tasks to misses their deadline, there isn’t going to be an alert sent through your workflow notifying the rest of the team that something has gone wrong. 
• There’s no easy way to assign tasks or share updates with colleagues. Instead, you’d have to set up manual notifications for each person who needs one. That is why you should check out some of the apps similar to Google Sheets mentioned above. These offer a lot of additional functions to let you assign tasks, and share updates with a colleague.
• There are no templates for common project management tasks like creating milestones, schedules, budgets, etc. You either have to create these from scratch or use some third-party software that may not fully integrate with Google Spreadsheets.
• There’s no reporting functionality which means if something goes wrong during your project. Some of the tools that are similar to Google Sheets do offer this functionality.
• While collaboration is possible in Google Spreadsheet, dedicated project management tools often provide more robust communication features, such as threaded discussions, notifications, online chat, and alerts.

Google Spreadsheet can be a great tool for tracking project goals, plans, and tasks. But projects need more than a free tool.

9 Best Google Sheets alternatives to help you manage projects

1.ProofHub

ProofHub is a cloud-based project management and team collaboration software to help businesses and teams manage their projects, work, and tasks, in one place. It is one of the best Google Sheets alternatives that lets you plan, organize, collaborate, and deliver all projects on time.

ProofHub assists teams with scheduling their tasks in a simple, yet effective manner. It lets you create a project schedule by adding tasks and milestones. You can set the due date for each task along with assigning it to the team members. You can also add a description to each of your tasks so that your team members get a clear understanding of what needs to be done.

With ProofHub’s calendar view, you can easily visualize your project schedule and keep track of all the deadlines.

ProofHub is perfect for teams of all sizes—it’s customizable enough for small teams and robust enough for large ones. You can use ProofHub on your desktop or the go with its iOS app, making it perfect for working remotely or on-site!

Key features

• Kanban boards: These let you visualize your workflows and assign tasks to different stages of a project, so you can see at a glance where people are and what they’re doing.
• Gantt charts: This feature makes it easy to plan out projects and keep on top of deadlines. You can add milestones and dependencies to make sure your entire timeline is accounted for.
• Task lists: Add an unlimited number of people and assign them tasks to work on projects. 
• Timesheets: Accurately track how much time your team spends on what tasks and activities. Add timesheets, set time estimates, track time manually, use timers, and create time reports in one place.
• Custom roles: Another key feature of ProofHub is custom roles, which come with the option to create an unlimited number of custom roles, so you can assign specific rights to the people involved in your projects. This way, the right person will be doing the right task without any confusion or delay.
• Real-Time Updates: ProofHub also offers real-time updates so you get to know what’s happening in your projects as it happens. With this feature, you can stay on top of everything and ensure timely deliveries.
• Discussions: Create discussion topics, exchange ideas, give suggestions, send files and docs, and @mention people to grab their attention and loop them in discussions.
• Milestones: Don’t miss out on important events with automatic reminders. Signify checkpoints and progress in your work using milestones.
• Integrations: Use ProofHub’s API to seamlessly integrate with third-party apps and make data transport quick, easy, and effortless.

Pros

• Free trial plan with core features and unlimited users
• Highly customizable dashboard
• Single source of information for the entire team/organization
• SSL data encryption to keep information safe from unauthorized access
• Smooth integration with Slack, One Drive, GDrive, and other 3rd-party apps
• Online Chat & Discussion for faster team collaboration
• Gantt Charts to visualize project data

Cons

• Notifications can be overwhelming
• Might not be suitable for individual users

Pricing

ProofHub offers a 14-day free trial, and two flat pricing plans to choose from:

• Essential: $45/month billed annually (for unlimited users up to 40 projects).
• Ultimate Control: $89/month billed annually (for unlimited users, projects, and features).

Note – Paid subscription carries flat pricing and no per-user fee. There are no limitations on the number of users one can add to the project.

Rating

• Capetera: 4.6
• G2: 4.6

2. Airtable

Airtable is a cloud-based work management tool and one of the good alternatives to Google Sheets. It offers a centralized platform that also offers teams collaboration for developing apps, connecting work, and teams across the organization.

You can use Airtable to manage multiple tasks as well as track your progress by creating “views.” For example, if you need to create a view that shows the total number of tasks completed in a given day, you simply create a new view using the “Total” formula.

You can also perform calculations on your data using formulas such as SUM or AVG.  If you want to make it even more customizable, various apps are available in the app store that will integrate with Airtable.

In addition to managing projects, you can also use Airtable to manage time tracking and invoicing.

Key features

• Apps builder to build tools a team needs
• Custom Views to suit the needs of different teams
• Document storage to keep all files in one place
• Airtable Blocks for integration with 3rd-party plugins

Pros

• No-code/low-code architecture to help teams build tools they need
• Team members can switch between different views to present and share data based on needs
• Real-time data accessibility helps a team view and use up-to-date information to complete daily tasks
• Built-in automation and integrations to help teams improve their efficiency

Cons

• Airtable database struggles when it comes to embedding visual, media, and interactive data.
• Pricing makes it hard for larger teams or enterprises to invest in
• More features and data make Airtable run slower and more cumbersome
• Limited integration capabilities make businesses look for alternatives

Pricing

• Free plan with limited feature
• Team: $20, per seat/month, billed annually or $24 billed monthly
• Business: $45, per seat/month, billed annually or $54 billed monthly
• Enterprise scale: Need to contact

Rating

• Capetera: 4.7
• G2: 4.6

3. Zoho Sheet

Zoho Sheet, part of the Zoho Office Suite, is a web-based Google spreadsheet alternative. It is a web-based spreadsheet that lets teams create, share, and edit spreadsheets online.

Zoho Sheets offers all spreadsheet app features including easy collaboration tools, multiple formatting options support, and conditional formatting. It also lets you manage your time, and track expenses, and employees’ hours. Zoho Sheet also lets you generate invoices, pay bills, and create expense reports with ease.

Key features

• Compatible with spreadsheet software like MS Excel and OpenOffice
• Allows interactive team editing when working on a single document
• Multi-device support for remote work on-the-go
• Extensive functionality for calculations, charts, and predictions

Pros

• Large number of predefined Excel formulas
• Cloud-based platform for easy collaboration and real-time task updates
• Support for Excel file formats including CSV, ODS, TDS, HTML, and PDF
• Offers free version with basic features

Cons

• Laggy web interface
• Lacks a calculator feature
• Too many options in the Timesheet can confuse a new user
• Understanding shortcut keys takes a little time for users to get used to

Pricing

Zoho Sheet is free to use.

Rating

• Capterra: 4.4
• G2: 4.4

4. Monday.com

If you have been using Google Spreadsheets for some time, then you are most likely familiar with its “templates”. These let you pre-format the spreadsheet and insert buttons and drop-down menus.

However, compare that with what Monday.com has to offer and it seems much less. How? Monday.com offers an extensive template library that you can customize as per the workflow. 

Features like time tracking, automation capabilities, and unlimited file storage to attach files from 3rd party platforms are what make Monday.com one of the best alternatives for Google Sheets.

Monday.com is an open platform for you to create and shape the tools required to control every aspect of your work. By combining building blocks like apps and integration, Monday.com helps improve team alignment, efficiency, and productivity to change how you operate a business.

Key features

• Multiple Board View to organize and view workflow
• Work Automation to streamline daily tasks and workflow
• Monday Workdocs to create notes, collaborate on documents, or pitch ideas
• Online collaboration platform for team members to communicate, collaborate, and access information

Pros

• Tracking feature to know a task’s current status
• Visual Boards to get access to all information at once
• Color-coding to help teams know which task requires immediate attention
• Timeline View for teams to track a task’s progress and upcoming deadlines

Cons

• Task Dependency, Dashboards, Integration, and Automation available only to paid users
• Limited activity log
• Hard to track project goals
• No Idea Management feature

Pricing

Apart from free plan Monday.com offers four paid plans

• Basic: $9/seat/month (billed yearly)
• Standard: $12/seat/month (billed yearly)
• Pro: $19/seat/month (billed yearly)
• Enterprise: Contact the sales team for enterprise-scale features

Rating

• Capterra: 4.6
• G2: 4.7

Also checkout – Is monday.com worth it for product management

5. Smartsheet

There are many great apps like Google Sheets you can use as an alternative to Google Sheets. One is Smartsheet, which has over 5 million users and has been in the market for 15 years—so it’s not like a new kid on the block. The best thing about Smartsheet is that it is an online collaboration platform and not just an app to manage your projects.

Smartsheet is a cloud-based enterprise platform for efficient work management. It helps teams plan, execute, and report for improved efficiency and better results.

Smartsheet app also offers Gantt charts and calendars, making project management easy. You can use pre-made templates or create your spreadsheets from scratch. This app even lets you turn your Excel sheets into interactive workflows and then assign tasks to team members. It’s ideal for both small organizations and bigger teams who have to manage different projects at once.

Key features

• Task Prioritization and Scheduling to help teams plan a project
• File Column for teams to upload images, documents, and other relevant files
• Online collaboration and communication platforms for teams to stay connected
• Budgeting tools to create detailed reports

Pros

• Integrated web forms to input data from external sources
• Automated workflows with spreadsheets and built-in templates
• Resource tracking reports to help in scheduling the next project
• Proofing and approval tools for effortless team collaboration

Cons

• User-interface becomes slow when switching between worksheets
• Steep learning curve (especially for spreadsheet novices)
• No integrated time-tracking feature
• Charts, Cards, and Dashboard features need more customization

Pricing

Smartsheet offers four pricing plans

• Pro: $9/user per month (billed annually) for up to 10 users
• Business: $19/user per month (billed annually)
• Enterprise: contact team for customized pricing
• Advanced Work Management: Contact team for customized pricing 

Rating

• Capterra: 4.5
• G2: 4.4

6. ClickUp

ClickUp is a great Google Sheets alternative designed with teams in mind. It’s a cloud-based project management tool that gives users a single platform to manage all their workflows—from keeping track of their team’s tasks and deadlines to managing their schedules. Lots of tools promise team collaboration; ClickUp guarantees it.

Plus, ClickUp offers tons of features that are not there in Google Spreadsheet. It helps teams work together to plan, organize, and collaborate on work projects with tasks, docs, chat, goals, whiteboards, and more to improve productivity and deliver work more effectively.

Key features

• 15+ views to manage and view daily tasks
• Slash Commands to invoke this feature from any text field
• Clickup Relationships to type in task data and formatting options without using a mouse or screen to manage tasks
• Mind Maps to construct visual outlines by organizing ideas, projects, and tasks

Pros

• User-friendly layout to help users keep all projects organized in one place
• Multiple views offer users the flexibility to manage any type of project
• Real-time reporting for a high-level overview of the project and tracking task progress
• Free version offers time-tracking email notifications, Android/iOS app, file attachments for tasks, and task dependency

Cons

• Clunky user-interface design
• High level of customization and features might be a bit challenging to understand for new users
• Free version limits users to create up to 5 spaces for project flow and organization

Pricing

ClickUp provides four pricing plans including a free one.

• Free forever: Free
• Unlimited: $7/user per month (if billed annually)
• Business: $12/user per month (if billed annually)
• Enterprise: Contact the sales team for details

Rating

• Capetera: 4.6
• G2: 4.7

7. Asana

Asana is amongst the best alternatives for Google Sheets in terms of project management. It is a web-based task management and online collaboration platform to help teams organize, plan, collaborate, and execute different projects.

Asana eliminates dependency on long email threads by helping teams keep all their tasks together in one place. Teams can use it to keep track of all tasks, collaborate with other team members, collaborate, exchange files, and much more.

Key features

• Video messaging via Vimeo for better team communication
• Cross-Indexing to assign one task to multiple projects without duplicity
• Hacks Tab to improve workplace productivity
• Asana desktop app to help focus on deep work

Pros

• Rule-based work automation to simplify workflow, minimize errors, and save time
• Real-time reporting with dashboards, graphs, and charts to help users access details of a project and tasks
• Work Request Management to let users create multiple forms and manage all types of work requests
• Custom Fields to help users track vital information and add data to tasks and projects 

Cons

• Too many features and options can overwhelm non-technical users
• Single assignee for tasks can be challenged if the assigned person is not available
• Does not have an in-built time-tracking feature
• File export formats are limited to CSV and JSON

Pricing

Asana offers three paid plans and one free plan.  

• Personal: Free forever for small teams but you can collaborate with up to 10 team members only. It also lacks Gantt chart functionality
• Starter: $6.92 per user per month
• Advanced: $15.74 per user per month
• Enterprise: Contact for pricing
• Enterprise+: Contact for pricing

Rating

• Capterra: 4.5
• G2: 4.4

8. Wrike

Wrike is an easy-to-use project management software for teams to plan, manage, and collaborate on projects from start to finish. It is a powerful work management platform for teams and organizations looking to create, collaborate, and exceed in every way. 

Wrike lets you bring everyone to a single place to improve productivity and help everyone focus on the task at hand. It lets teams create and assign tasks, set deadlines, and keep note of who’s working on what.

Key features

• 3-Pane Project View to view all project data at one glance
• Tags and folders to view and sort data according to tasks and projects
• Activity Stream and @Mentions to foster effortless team communication
• Enterprise-grade Audit Reports to track individual and group activities

Pros

• User-friendly navigation for new users
• Integrated time tracking to keep track of how the team uses their work hours
• 2-Factor Authentication to ensure data security for sensitive data
• Mobile app lets users track and monitor task progress on-the-go

Cons

• Free for only up to 5 users
• Gantt charts available only to paid users
• In-built time tracking feature available only with higher plans
• Mobile app has limited functionality

Pricing

• Free Plan
• Team: $9.80/user/month (billed annually)
• Business: $24.80/user/month (billed annually)
• Enterprise: Custom pricing for large teams (billed annually)
• Pinnacle: Custom pricing for teams with complex needs.

Rating

• Capetera: 4.3
• G2: 4.2

9. Trello

Trello is a free project management tool that helps you manage your projects visually. It provides a board on which you can add tasks and a list of tasks. You can name these tasks, add the descriptions of the tasks, set a timeline for the task, and then assign it to members of your team. It works like sticky notes on a whiteboard. The tasks are more organized since they can be moved from one state to another based on their progress.

The best thing about Trello is that it comes with an inbuilt timer. The timer allows you to keep track of time spent on each task. This feature helps you improve your team’s productivity through improved time management.

Key features

• Kanban-style boards to create multiple boards for a project
• Preset Board templates to ease daily work management
• AI-based Work Automation to minimize repetitive tasks
• Trello Cards to include task descriptions, subtasks, attachments, and due dates

Pros

• User-friendly and easy-to-understand interface for new users
• Option to manage several task boards simultaneously
• Push notifications for task updates
• Basic features available in a free plan

Cons

• Too many task cards can lead to lagging
• No inbuilt task dependency tracking feature
• Limited number of task boards (depends on the plan)
• No Gantt chart feature

Pricing

Trello offers a free plan and three paid plans.

• Free: Free forever
• Standard: $5/user per month (if billed annually)
• Premium: $10/user per month (if billed annually)
• Enterprise: $17.50/user per month (if billed annually)

Rating

• Capetera: 4.5
• G2: 4.4

Conclusion

Understandably, the above tools are not an exhaustive list of all the Google Spreadsheets alternatives that you should check out. However, they are some of the most widely used ones and hence will serve you best in your quest for alternatives to this extremely useful program. 

While exploring the variety of options for Google Sheets alternatives, do check ProofHub. This software is designed to streamline project, task, and work management for businesses and teams. As one of the top alternatives to Google Sheets, it empowers users to efficiently plan, organize, collaborate, and deliver projects punctually—all within a unified platform.

Related articles

• 5 spreadsheet mistakes that can derail your projects
• 12 reasons why spreadsheets are terrible for projects
• Spreadsheets vs Project Management Software – Which to choose for project success?

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