10 Best Google Tasks alternatives to use in 2024

Introduction

Google Tasks is a simple and effective tool for managing to-do lists with basic features. However, if you are looking for a tool with advanced features, better integrations, or a tool with which you can collaborate with your team, you have to look for Google Tasks alternatives.

In this article, we will explore the top alternatives to Google Tasks and what they are best used for.

What are the limitations of Google Tasks?

Even though Google Tasks is a valuable tool, it has a few limitations. Here are a few:

• Lacks advanced task management features like sub-tasks, task dependencies, complex hierarchies, and detailed project tracking.
• It does not support easy sharing or collaboration on task lists, making it less suitable for team projects.
• Google Tasks has limited options for customizing task views compared to more robust task management tools.
• Integrations are limited with other Google services like Gmail and Google Calendar.
• Customization is minimal; users cannot customize the appearance, labels, or notifications to fit their needs.
• It does not provide analytics or reporting features, which can be a significant limitation for users who want to track their productivity.

Best Google Tasks alternatives in 2024

1. ProofHub

ProofHub is at the top of this list of Google Tasks alternatives as it enables managers to manage team activities, add tasks easily, and set reminders and recurring tasks.

This excellent tool has a user-friendly interface, so not much learning is needed to get started with it.

What makes ProofHub different is that it is an all-in-one project management and team collaboration software. Therefore, you do not have to switch between various platforms to manage your tasks, saving time and increasing your team’s productivity.

Why is it the best alternative to Google Tasks?

• You can assign personal tasks or assign them to multiple team members. It also lets you prioritize tasks with deadlines, time estimates, and labels.
• Customize workflows per your requirements and with as many stages as you prefer. Choose who you want to be subscribed to at what stage, and you’ll be notified each time a task moves ahead.
• With the custom roles, you can have total control over who gets access to what according to their responsibilities and your organization’s workflow.
• Use the Gantt chart to help you plan and visualize the details of your projects in a timeline view. Change the plans as deadlines shift with task dependencies.
• By using Kanban boards, teams can be free to self-manage as they see tasks go through various stages, giving them a clear perspective of the work being done.
• The in-built digital timer enables you to track time spent on individual tasks. 
• Plan and organize projects in a way that works best for your team members. Keep all the important information front and center so you can assign tasks, filter, and view data according to priority.

Pricing

To learn more about ProofHub pricing, visit the pricing page

2. Trello

Trello makes it easy to manage various projects and collaborate with others. It enables you to organize your thoughts via its Trello board and create to-do lists. What makes it better than Google Tasks is that you can move your cards and tasks around according to your priorities and progress.

Why is it the best alternative to Google Tasks?

• Trello’s email-to-board option allows you to convert emails to tasks and display them as cards.
•  Trello is considered one of the best Google Tasks competitors because it allows you to collaborate quickly with your team members and communicate on individual cards and the board in real time.
• One feature that makes it a great alternative to Google Tasks is that it lets you create tasks in the form of cards, including files, task descriptions, and progress checklists.

Pricing

Trello has four plans:

• Free: Unlimited cards, 10 boards, 250MB storage
• Standard: $5/user/month (annual), unlimited boards, 250MB storage per file
• Premium: $10/user/month (annual), advanced views, AI, admin features
• Enterprise: $17.50/user/month (annual), unlimited Workspaces, org permissions

3. OmniFocus

OmniFocus is a simple, easy-to-use task management tool that assists users in accomplishing more in their working day. This tool enables you to manage all of your tasks and activities in a very easy way. By using this platform, you will be able to write out your to-do list and keep track of what you have already achieved and what you still need to accomplish.

Why is it the best alternative to Google Tasks?

• OmniFocus’ built-in perspectives allow you to view your data in various and valuable ways. All editions have Inbox, Projects, Tags, and Flagged perspectives. Mac and iOS editions also have Forecast and Review perspectives, and the iOS edition has a Nearby perspective.
• You need to check the app, as OmniFocus notifies you when an action must be taken, when it has been delayed until now, or when it is labeled with your present location. If you use an Apple Watch, you can get notifications on it.
• With its Forecast feature, you will know what to do during the day. It will show your actions and calendar events. You can plan your days by simply clicking on an upcoming day.
• You can customize every built-in perspective by choosing what it needs to show and how it must be filtered.

Pricing

• Web subscription: $4.99/month or $49.99/year for web access
• Subscription: $9.99/month or $99.99/year for Pro features, sync across devices
• Standard: One-time purchase of $74.99 for Mac, iPhone, iPad
• Pro: One-time purchase of $149.99 with advanced features

4. TickTick

Numerous users use TickTick to get ideas, manage to-dos, and achieve even more. In simple words, this is a to-do list and a task management app that assists you in creating schedules, remembering deadlines, and managing time with just a few clicks.

Why is it the best alternative to Google Tasks?

• Using TickTick, you can never miss a deadline. When starting a new task, you can add the expected date and time details, which TickTick will automatically parse into a reminder. You can also create multiple reminders for one specific task or choose “Annoying Alert” to prevent missing deadlines.
• You can organize your to-dos into 4 levels: Folders, lists, tasks, and check items. By using this fantastic Google Tasks alternative, you can view your tasks in smart lists like “Today” and “Tomorrow,” or you can make your own filters.
• With the help of this Google alternative, you will be able to sync information between multiple devices.
• You are also able to view your tasks through your calendar.

Pricing

• Free: Unlimited cards, 10 boards, 250MB storage
• Premium: $2.99/month or $35.99/year (billed annually)

5. Asana

This can be everyone’s favorite, as it has a very nice interface and attractive design. It comes with many functionalities to map out progress on a project utilizing CRM. The functionality of reminders will also help you remember important deadlines.

If you use Asana, you can see that its pleasant interface enhances the visualization of your work via various stages quickly and smoothly with the help of boards. Its timeline option lets you track the progress with the help of its graphs and charts to ensure you won’t miss any deadlines.

You can even create groups of your coworkers and share tasks and deadlines. It has various security tools that keep the team and projects private, ensuring a safe environment to work in.

Why is it the best alternative to Google Tasks?

• The My Task List feature and Focus Mode ensure you complete the essential tasks promptly.
• Asana has a task management system that allows you to assign tasks to team members and add attachments to tasks.
• It keeps you updated on everything regarding your work and tasks by sending updates straight to your email inbox.
• You can see the tasks in a list view for the precise organization of your tasks.

Pricing

• Free: Unlimited tasks and projects are included for individuals and small teams (up to 15 users).
• Starter: $10.99/user/month (billed annually) or $13.49/month (billed monthly), adds advanced features like custom fields and workflow automation.
• Advanced: $24.99/user/month (billed annually) or $30.49/month (billed monthly), including portfolio views and advanced reporting.
• Enterprise: Custom pricing is based on organization needs, so you must enquire with the sales team.

6. Todoist

Todoist is also among the best Google Task alternatives. Using it, you can write out all your essential tasks in one place. This tool can ensure that all your tasks are organized for the day. Todoist lets you be in complete control of your progress, and using this tool, you can also set different organizational objectives to achieve.

Why is it the best alternative to Google Tasks?

• This lets you organize tasks via color codes, themes, and labels.
• This tool has a quick add function to add tasks quickly.
• With its task comments and file-sharing features, you can effectively communicate and collaborate with your team.

Pricing

• Beginner plan: Free for individuals, includes 5 active projects and 5 MB file uploads.
• Pro plan: $5/month (or $4/month when billed annually), includes 300 active projects, 100 MB file uploads, and unlimited activity history.
• Business workspace: $8 per user/month (or $6 per user/month when billed annually), includes 500 active projects and all Pro features for team members.

7. Checkvist

As one of the best Google Tasks alternatives, Checkvist is a keyboard-centric platform. It enables a quick flow of thoughts and ideas with hands-on keyboard shortcuts. Its interface is straightforward and user-friendly, so text formatting, utilizing links and tables, or adding programming code can be done comfortably.

Whether you want to export or import data to various editors or any other task management portal, Checkvist makes it easy. Its mobile version is very responsive and does not require an active Internet connection to access your to-do lists.

To look at this fantastic alternative, you can use its 14-day trial period.

Why is it the best alternative to Google Tasks?

• Hierarchical lists allow you to organize ideas, notes, and tasks into groups.
• You can work from the keyboard and will be able to get your things done in the most effective, quick, and focused way.
• You can utilize priorities, tags, and due dates to manage the whole team’s work, from ideation to production.
• Using Checkvist, you can structure your tasks, add notes, attach files, and calculate the time spent.

Pricing

• Free plan: Basic features available at no cost.
• Pro plan: $3.90 per user/month, $39 per user/year, including advanced features.
• Pro team plan: $6.90 per user/month, designed for teams with additional collaborative features.

8. Wrike

Wrike is a well-known project and task management platform where you can manage and prioritize your tasks. Team collaboration is considered very effective when organizations use this platform, as it enables team members to engage with each other via its communication, collaboration, and tagging features.

Using Wrike, you can get real-time updates and see potential hurdles before they appear. You can even try to dig deeper into the individual tasks as you can zoom out to have a broad view of everything in your portfolio. Therefore, it enables you to complete even more projects faster.

Why is it the best Google Tasks alternative?

• Wrike makes it very easy to communicate and collaborate with your team. It features team discussions within tasks and allows you to collaborate on documents.
• Its task management features include task organization and prioritization. Moreover, if you need to streamline and simplify your workflow, you can create recurring tasks.
• Its tracking feature enables you to monitor how much time your team members are taking to complete tasks.
• Its interactive Gantt charts assist you in managing tasks and viewing your personal or team’s progress for easy task management.

Pricing

• Free plan: Unlimited users and basic project management features.
• Team plan: $9.80 per user/month (billed annually), includes custom workflows and Gantt charts.
• Business plan: $24.80 per user/month (billed annually), adds advanced features like time tracking and resource management.
• Enterprise and Pinnacle plans: Custom pricing is available through contacting Wrike and is designed for larger organizations with extensive needs.

9. ClickUp

ClickUp is a multi-purpose productivity tool that incorporates tasks, documents, goal creation, and charts. This Google Tasks alternative can organize your tasks, no matter how complex they are. You can use its different views option to choose a list or board view, along with embedded spreadsheets and documents.

Why is it the best alternative to Google Tasks?

• If you want to customize your task management with ClickUp, you can use over 35 ClickUp apps according to your needs. ClickUp will save you time as it has a feature for task Automation and can also add Custom Field data.
• With the help of a ClickUp, you can simplify complicated tasks by simply splitting them into subtasks. Moreover, you can visualize your tasks and subtasks in various views and efficiently shuffle or edit in bulk with the Multitask Toolbar.
• With the recurring task, you will stay on track from weekly meetings to daily reminders. These would take a few seconds to set, saving the time of repeatedly setting up the same reminder.

Pricing

• Free plan: Unlimited users, basic features, 100MB storage.
• Unlimited plan: $10/user/month (monthly billing) or $7/user/month (annual billing), includes unlimited storage and integrations.
• Business plan: $19/user/month (monthly billing) or $12/user/month (annual billing), offers advanced features like time tracking and custom dashboards.
• Enterprise plan: Custom pricing is available by contacting the sales team. It is tailored for larger organizations and has enhanced features.

10. ProWorkflow

ProWorkflow is a web-based task management platform designed for managers and staff to plan, track, and collaborate to enhance project delivery. It comes with pre-defined templates, enabling you to manage your tasks conveniently.

The ProWorkflow dashboard displays a visual overview of ongoing projects. This platform can be very effective for collaboration, as you can enable multiple users to work simultaneously. Its built-in messaging application lets your team members chat, send notifications, and share documents or files.

Why is it the best alternative to Google Tasks?

• Using this platform, you will have all the details of your projects, tasks, time, and communication in one place.
• As ProWorkflow has integrated with all the essential tools such as Xero, QuickBooks Online, Freshbooks, Google Drive, Box Storage, Dropbox, Zapier, and much more that you may require, it will assist you in saving your time, not to mention simplifying your procedures.
• This platform is one of the best Google Tasks alternatives as it has very simple timesheet entries and robust reporting features.
• It has versatile task types and also customizable templates.

Pricing

• Professional plan: $20/user/month, offers additional functionalities.
• Advanced plan: $30/user/month, designed for larger teams with hierarchical control features.

Conclusion

Google Tasks has minimal features compared to its alternatives, plus you can customize workflows according to your requirements. By picking any of the above Google Task alternatives, you can also collaborate with your team members more effectively and easily assign tasks to them.

FAQs