Top 11 meeting minutes software for effective meetings in 2024

Introduction

11 million meetings happen every day in the United States alone. Out of that, only 30% of meetings are productive. And to increase this number organisations need to invest in meeting minutes software to make meetings more productive.

Minutes of meeting software helps to capture meeting talks and document the tiny (minute) details of the meetings so that one can make better decisions. It documents the action items, summarizes the meeting for those who couldn’t attend, and creates a legal document for formal meetings.

In this post, we have covered the top 11 meeting minutes software for 2024. We have included simple text editors to dedicated tools for taking meeting minutes to make this list comprehensive.

Top 11 meeting minutes software for 2024

Organizations use various kinds of meeting minutes tools to make meetings more fruitful. It varies from simple text editors to software with AI transcription and meeting summarization capabilities, direct task management from the meeting notes, or advanced collaboration capabilities. It is up to you to decide what capabilities you need in your meeting minutes tool.

I have compiled the list of the top 11 meeting minutes software for 2024. I have also mentioned the best use case of the meeting minutes tools for easy decision-making.

1. ProofHub

ProofHub is an all-in-one project management and team collaboration tool that provides you with amazing note-taking capabilities. It is your best option for meeting minutes software if you want to link meeting minutes to projects and tasks.

It allows you to create meeting minutes for each project attached under that project. This results in enhanced organization of meeting minutes and makes it easy to find notes when you need them.       

You can collaborate on meeting minutes with advanced collaboration capabilities. You can subscribe people to the notes to edit, create, and view notes. Subscribers can comment on the notes and attach files to make meeting minutes more useful.

Key features

• A document editor to create meeting minutes, select colors of the notes, and various font styles  
• Add assignee to the notes with simple @mentions 
• Task comments to collaborate with the team on notes
• Attach files directly from computer and cloud storage to share with others 
• Manage permissions to make the notes private or public 
• Send automated alerts and notifications for every update to the note      
• Calendar to schedule meetings and send automated notifications for the meetings 
• Project discussions for organized conversation related to the project 
• Announcements to share updates across teams and confirm priority changes to the right people at the right time
• Task management capabilities to create, track, and manage tasks      
• Built-in online chat to communicate with the team in real-time

Pros

• Easy to use tool with simple interface and minimal learning curve 
• Create multiple notes to form a project notebook that stores all the meeting minutes of the project in one place
• You do not have to pay an additional fee for dedicated meeting software. It comes with task management tools
• Proofing capabilities make it easy to share feedback on digital assets     
• Flat pricing for unlimited users makes it budget suitable solution for teams of all sizes

Cons

• No pre-made templates for taking meeting minutes 

Pricing

ProofHub offers two plans: Essential and Ultimate Control.

• Essential: $45/month for unlimited users and up to 40 projects when billed annually
• Ultimate Control: $89/month for unlimited users, unlimited projects, and all the premium features when billed annually

You get a 14-day free trial to try all the premium features of ProofHub!

User ratings

• Capetera: 4.5
• G2: 4.5

Best use case: Best for organized meetings note-taking and collaboration

2. Fellow

Fellow is a dedicated meeting management software that provides the tools to manage every stage of the meeting: before, during, and after. You can set the meeting agenda, assign action items, create meeting minutes, summarize meetings, and gain insights into all meetings with analytics which makes it perfect minutes of meeting software.

The most highlighted feature of this web application is its AI capabilities. Fellow AI Meeting Copilot records and instantly transcribes meetings and summarizes meetings.

Key features

• Templates to set meeting agendas and meeting guidelines to run meetings with best practices
• Meeting minutes templates to create official records of the discussions 
• Fellow AI Meeting Copilot instantly records, transcribes, and summarizes meetings   
• Analytics to gain insights into your company’s meeting productivity patterns   

Pros

• Integrates with most daily-used video conferencing apps 
• Built-in templates for creating meeting agendas and meeting minutes
• Easy to use and easy-to-understand tool with exceptional customer support 

Cons

• Limited integration with project management software
• You can not get the action item back once marked 

Pricing

Fellow offers four plans: 

• Free: Limited features and without Fellow AI meeting copilot    
• Pro: $7 per user per month when billed annually  
• Business: $10 per user per month when billed annually
• Enterprise: Custom pricing, starts at 10 users  

User ratings

• Capetera: 4.9
• G2: 4.7

Best use case: Best for meeting templates and AI Assist 

Website: https://fellow.app/ 

3. MagicMinutes

Magic Minutes is another one of the best meeting minutes software for teams. It allows users to create action items and assign owners to them with simple clicks.

This web application captures plenty of information in action items and allows the automatic sending out of minutes and actions to attendees at the end of a meeting. The software focuses on bringing greater focus and accountability to every meeting.

Key features

• Create an action in a meeting, type the description of the action, add the assignee, choose a due date, and add the action 
• Create meeting minutes, choose the meeting minutes to send to attendees, and send at the push of a button
• Dashboard and easy-to-manage lists to manage all your meetings and actions 

Pros

• Easy to set future meetings 
• Easy-to-understand interface with a clean dashboard to manage all meetings    
• Easy to create and share meeting minutes 

Cons

• Use Zapier for third-party integrations 
• Limited file-uploading capabilities  

Pricing

MagicMinutes offers three plans:

• Free: For meeting attendees only  
• Premium: £12 per user per month when billed annually     
• Team 10+: £6 per user per month when billed annually   

User ratings

• Capetera: 4.8
• GetApp: 4.8

Best use case: Best for meeting action alerts and management

Website: https://www.magicminutes.co.uk/  

4. MeetingBooster

MeetingBooster is among the popular meeting minutes tools that focus on improving accountability of meeting actions with automated reminders, recurring meetings, and putting all meeting actions in one place.

This web application allows you to set meeting agendas, take meeting notes, and create professional meeting minutes. It natively integrates with Outlook, Google Calendar, Microsoft Planner, Jira, Trello, Slack, and more third-party apps. 

Key features

• Ready to use templates to create meeting agendas  
• Capture notes, assign action items, execute votes and record the results, edit meeting minutes, and submit minutes for approval
• Meeting series to help you streamline your recurring meetings
• Notify people when they have a new task and automated reminders for action items

Pros

• Allow co-organizers to edit the agenda and attach files
• Roll unfinished business into the next meeting for optimized outcomes
• Save time on creating a meeting series   

Cons

• Complex and less intuitive than other software
• Learning curve and difficult initial setup 

Pricing

MeetingBooster pricing details are not available on the website. The software is offered in two ways by the company:

• Cloud-Based Hosting: You will pay a monthly subscription fee for each device 
• On-Premise Hosting: Scales to support 20 to 10,000+ users     

User ratings

• Capetera: 4.8
• G2: 4.5

Best use case: Best for meeting action alerts and management

Website: https://www.meetingbooster.com/ 

5. Evernote

Evernote is not a dedicated meeting minute software, but it can be used as minutes of meeting software due to its powerful note-taking capabilities. It allows you to take meeting notes quickly and add text, images, audio, scans, PDFs, and documents to make notes more useful.

The unique value proposition of Evernote is it allows you to take voice notes. It is an ideal solution for those who are looking to create and manage tasks from meetings.

Key features

• Create notes anywhere, at any time, in any format, and on any device 
• Convert to-dos from meetings into tasks
• Attach notes to a digital calendar and add due dates and reminders so you never miss a deadline

Pros

• Notes sync automatically to all your devices
• You can even take offline notes
• Connect Evernote directly to Google Calendar, Slack, and Microsoft Teams

Cons

• Expensive than other note-taking apps  
• It does not come with templates for meeting agendas and meeting minutes 

Pricing

Evernote offers three plans:

• Free: Up to three users
• Personal: $14.99 per user per month when billed annually
• Professional: $17.99 per user per month when billed annually

Evernote has separate plans for teams that cost $24.99 per user per month.

User ratings

• Capterra: 4.4
• G2: 4.4

Best use case: Best for creating tasks from meeting notes

Website: https://evernote.com/

Read more: Evernote alternatives: 15 best note-taking apps for 2024

6. Google Docs

If you are looking for a simple text editor with advanced collaboration capabilities, Google Docs is your choice of software for creating meeting minutes.

This tool of Google Workspace allows you to co-edit the document at the same time to create accurate meeting notes. Features like smart writing assist and voice typing, make this tool another great tool for meeting minutes.

Key features

• Edit together in real-time and use @-mentions to pull relevant people, files, and events into your online Docs     
• Assistive features like Smart Compose help you write faster with fewer errors
• Use comments, suggestions, and action items to collaborate with others

Pros

• Real-time sync across all devices: mobile and desktop   
• Seamlessly connect to other Google apps for work management  
• A free app to take meeting minutes 

Cons

• It does not come with pre-built templates for creating meeting minutes
• Sharing large files is not easy  

Pricing

Google Docs is a product of Google Drive. It offers separate plans for personal accounts and business accounts.      

Personal account 

• Free: Up to 15 GB of storage 
• Basic: $1.99 / month for 100 GB of storage 
• Standard: $2.99 / month for 200 GB of storage 
• Premium: $9.99 / month for 2TB of storage 

Business account 

• Business Starter: $6 per user per month
• Business Standard: $12 per user per month
• Business Plus: $18 per user per month 

User ratings

• Capetera: 4.8
• GetApp: 4.8

Best use case: Best free document editor for taking meeting notes

Website: https://www.google.com/docs/about/

7. Beenote

Beenote is powerful business meeting minutes software for organizing board and executive-level meetings in an organized and structured way. It allows you to organize, hold, and follow up structured meetings from one place.

This online meeting minutes tool offers features like attendance management, global and by-topic time tracker, proposed and supported decisions, task register, and meeting minutes approval to facilitate effective meetings.      

Key features

• Collaborative pre-built or customizable agenda templates to capture all the information required for the meeting from all participants    
• Record and share your collaborative notes, decisions, and tasks, add to the meeting minutes, and send for approval        
• Attendance management, global and by-topic time tracker, and propose and support decisions for meetings  

Pros

• Integrate with Microsoft and Google Workspace suite of apps for easy implementation into your current workflow
• Intuitive and easy to use  

Cons

• A bit laggy at times. The speed of Interface to user interaction can be improved 
• Statistics and analytics can be more comprehensive. 

Pricing

BeeNote offers five plans:

• BeeNote 1: CAD $10.83 per user per month paid annually  
• BeeNote 10: CAD $5.75 per user per month paid annually  
• BeeNote 30: CAD $3.75 per user per month paid annually
• BeeBoard:  CAD $18.75 per user per month paid annually
• Enterprise: Custom pricing        

User ratings

• Capetera: 4.5
• GetApp: 4.5

Best use case: Best for board-level meetings

Website: https://www.beenote.io/ 

8. nTask

nTask is a project management software that provides you with dedicated virtual meeting minutes software to manage meetings. It allows you to plan, schedule, and manage collaborative meetings with a clear agenda, action items, and decision-making.

This minute-taking software integrates with the most commonly used video conferencing apps and digital calendars to facilitate meetings.

Key features

• Create meeting agenda, link meeting to the tasks, and create and share team meeting invites 
• Connect meeting invites with the calendar, add location and share links, and sync meetings with your calendar
• Create follow-up actions from your meeting and share the minutes of meetings (MoMs) with all the team members

Pros

• Natively integrates with Zoom, Google Meet, Microsoft Teams, Outlook Calendar, Apple Calendar, and Google Calendar
• Provide multiple apps under one platform      

Cons

• Does not provide you with templates for meeting minutes 
• Comes with a learning curve  

Pricing

nTask offers three plans:

• Premium: $3 per workspace user per month when billed annually  
• Business: $8 per workspace user per month when billed annually 
• Enterprise: Custom pricing   

User ratings

• Capetera: 4.2
• G2: 4.4

Best use case: Best for integration with video conferencing and calendar apps

Website: https://www.ntaskmanager.com/ 

9. MeetingKing

MeetingKing is a web-based corporate minutes software that follows the philosophy that productive meetings result in tasks and tasks that need to be tracked. It allows you to write meeting notes, create agenda minutes, and form tasks from it.

You can create meeting agendas, email meeting minutes, assign tasks, and track tasks from one place. The USP of this minutes software is that it allows you to export your tasks to 100s of task managers and your calendar through integration with Zapier for effective task management.   

Key features

• Create a meeting agenda with meeting templates, attach documents, 
• Standard meeting minutes templates to create meeting minutes 
• In-built task manager to stay on top of task management 

Pros

• Automatically create meeting minutes from meeting notes  
• Copy the details from your meeting request in Google Calendar, Outlook, or iCal
• No need for meeting participants to pay to add comments and complete tasks

Cons

• Lack of a centralized place to store meeting minutes  
• Interface is less intuitive than other meeting apps 

Pricing

MeetingKing offers four plans:

• Pro Single: $9.95 for 1 user per month   
• Pro Small: $39.95 for 5 users per month    
• Pro Medium: $64.95 for 10 users per month   
• Pro Large: $124.95 for 25 users per month     

User ratings

• Capetera: 4.7
• G2: 4.5

Best use case: Best for integration with other task managers

Website: https://meetingking.com/ 

10. Tactiq

Tactiq is probably the best meeting transcription tool out there to create meeting documentation. It provides you with AI-powered live in-meeting transcription capabilities that transcribe the meeting by speaker. Thus, you can focus more on the topic of the meeting rather than worrying about noting down who said what in the meeting.

Key features

• Get live transcriptions without an AI bot joining the meeting
• Generate a meeting summary and actionable insights with AI  
• Ask AI to take custom actions for you from your meeting transcripts

Pros

• Available as a Chrome extension to record meetings on web conferencing apps like Google Meet, Zoom, and MS Teams meeting
• Easy to use, bot-free, and does not record meetings 
• Reliable and accurate transcription 

Cons

• Pricing is higher than other AI-based transcription software

Pricing

Tactiq offers three plans:

• Free: Up to 10 meeting transcriptions per month
• Pro: $8 per workspace user per month when billed annually 
• Team: $ 16.7 per workspace user per month when billed annually  

User ratings

• Capetera: 4.3
• G2: 4.3

Best use case: Best for live in-meeting transcriptions

Website: https://tactiq.io/ 

11. HyperContext

HyperContext is a dedicated minutes of meeting software that helps you attach goals/OKRs and performance reviews to the meetings. You can set goals for every individual in the meeting, track the progress, and draft high-quality performance reviews from your meeting notes, goals, and assessments.

You get all the basic features like meeting agendas, meeting notes, meeting minutes, and meeting insights to run effective meetings.         

Key features

• Set, manage, and share agendas collaboratively with the team
• Set goals and connect them to meetings and agenda
• Offer simple text editor with real-time editing capabilities
• Set assessment questions, use meeting notes, and compare to goals for high-quality performance review

Pros

• Integrations with a large number of third-party apps
• Templates for one-on-one meetings, team meetings, and Goals/OKRs    

Cons

• Issues with sync when collaborating with the team  
• Navigating the interface takes some time to get used to 

Pricing

HyperContext offers three plans:

• Basic: Free forever with limitations on features  
• Pro: $5.60 per user per month when billed annually 
• Business: $8.80 per user per month when billed annually     

User ratings

• Capetera: 4.8
• G2: 4.4

Best use case: Best for setting meeting goals and performance review

Website: https://hypercontext.com/ 

What are the key features of good minutes of meeting software?

Good minutes-taking software allows you to take meeting minutes, send minutes for approval, and share the approved minutes with the team members. Thus, you need features that allow you to easily create and share meeting minutes with others. Have a look at the key features of good meeting minutes tools.

• Powerful editor: Meeting minute software should have a real-time collaborative editor that could allow the organizer to write down the key points of the meeting. Meeting participants should be able to add bullet points, tables, and headings, and attach files to the document to capture the necessary details.
• Templates: Meeting minutes is a formal document. The software should provide you with a wide range of meeting minutes templates to make it easy for you to create consistent meeting minutes. Also, you should be able to create customized templates to fit your needs.        
• Approval and sharing meeting minutes: Meeting minutes are usually sent for approval from all the meeting members before officially sending them to others. The software should allow you to approve and share meeting minutes.     
• Collaboration: The result of a productive meeting is action items. Software should allow you to create action items and collaborate on the meeting minutes to work on action items. Also, it should provide you with a centralized document management system to bring all notes to one place for easy collaboration.     
• Integration: To make full use of the online meeting minutes tool, you need to integrate it with other tools such as task management, digital calendars, and video conferencing apps. The software should integrate with other third-party tools or have native task management, collaboration, and other features.  

How to choose the right online meeting minutes tools? 

Choosing the right meeting minute software is important because it directly impacts the ease of taking meeting minutes, your capability to collaborate with a team and the effectiveness of workflow. Here are the five things you need to keep in mind while choosing a meeting minutes tool:

• Specific needs: The capabilities of business meeting minutes software vary hugely. To choose the right software, first of all, identify your needs. Request input from stakeholders and teams to prepare the list of features you need to solve the current challenges.
• Core features: Choose a software that provides you with core features to take meeting minutes, create customized templates, store meeting minutes in one place, collaborate with a team, and attach notes to tasks for work management. 
• Ease of use: The online meeting minutes tool should allow you to quickly take meeting notes, share notes with others, and collaborate with a team with a simple few clicks of the button. The overall interface should be easy to navigate. 
• Data security: Virtual meeting minutes tool is often used in integration with other tools such as task management, calendars, and communication apps. Make sure the tool you choose adheres to industry security standards.         
• Price and support: Compare per-user pricing, the features covered in the plan, and the quality of customer support of the shortlisted tools. Read the reviews of the tool on top review websites and run a free trial of the tool to get first-hand experience. Based on evaluation, choose a tool that provides you with the best value for the money.

Make meetings successful with the best meeting minutes tools

Meetings have the potential to transform an organization’s decision-making, working operations, and collaboration when performed right. Software for meeting minutes is one such tool that empowers you with a variety of tools to facilitate successful meetings. 

It’s just you have to find the right meeting minute software to suit your business needs. I hope the above list helps you make an informed decision to choose the right software for meeting minutes.

If you need meeting minutes capabilities in your task management solution, I recommend you check out the all-in-one project management and team collaboration solution, ProofHub. 

This web application provides a dedicated note-taking app under its suite of project management and team collaboration tools for organized note-taking and structured decision-making. 

Book a free demo to check out how ProofHub works to help you with meetings. 

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