Introduction
In the modern era of business, where teams are spread across various locations and assigned to managing complicated projects, the need for simplified project management apps has become critical. Project management applications address this issue by offering teams with centralized platforms for planning, coordinating, and executing activities efficiently.
PM apps enable seamless communication, real-time collaboration, and effective work allocation, allowing teams to stay aligned, meet deadlines, and achieve project objectives with ease. As organizations seek agility, productivity, and competitiveness, using project management apps has become not only an option but a need for success.
So without adding much let’s discuss the top project management apps that are best for teams in 2024.
Top 15 project management apps for businesses to try in 2024
1. ProofHub
ProofHub is an all-in-one project management app. It comes packed with powerful features to eliminate the need for having too many different apps.
ProofHub acts as a centralized place for all your projects, teams, and communications. It makes it easy to create plans, collaborate with teams and clients, keep things organized, and deliver projects on time. Available on iOS and android also.
Features
- One-to-one/group chat: ProofHub’s chat feature allows team members to have direct conversations with individuals or groups, facilitating quick and efficient communication without the need for external messaging platforms.
- Task management: ProofHub’s task management feature enables users to create, assign, and track tasks without any hassle. Users can set deadlines, assign responsibilities, and monitor task progress to ensure that projects stay on track.
- Online proofing tool: ProofHub’s online proofing tool simplifies the review and approval process for documents, designs, and other project deliverables.
- Centralized files and notes: ProofHub serves as a centralized repository for project-related files, documents, and notes. This ensures that all project assets are organized, easily accessible, and securely stored within the platform.
- Advanced reporting: ProofHub offers customizable reporting features that allow users to generate detailed reports on project progress, task status, time tracking, and more.
Pros
- No learning curve
- Visual project planning with Gantt charts.
- White-labeling and customization options for branding.
- Offer flat pricing with unlimited users.
Cons
Offers only 14 days trial.
Pricing
- 14-day free trial. No credit card, no contracts.
- Essential plan – $45 per month for unlimited users
- Ultimate Control plan – $89 per month for unlimited users/features/projects
2. Nifty
Nifty is another best project management apps that manages all your clients and teamwork with an interface designed for easy adoption. You can say goodbye to status meetings! With Nifty, it’s easy to create a clear plan of action for your projects and to automate your progress tracking.
Features
- Time tracking: Allows users to record the time spent on various tasks and projects.
- Tasks: The core functionality of Nifty, where users can create, assign, prioritize, and track individual tasks within projects.
- Discussions: Enables team communication and collaboration through threaded discussions. Team members can exchange ideas, ask questions, and provide updates regarding specific tasks or topics.
- Milestones (Gantt Chart): Allows users to define significant project milestones and visualize project timelines using Gantt charts.
- Docs & Files: Provides a centralized repository for storing and organizing project-related documents, files, and resources. Users can upload, share, and collaborate on documents directly within the platform.
Pros
- Manage campaign tracking
- Regular updates and responsive customer support
- Google Docs integration
- One-click Zoom meetings
Cons
- Initial setup and onboarding require time and effort.
- Steep learning curve for advanced features.
Pricing
- Starter plan:$39 per month for 10 members (billed annually)
- Pro plan: $79 per month for 20 members (billed annually)
- Business plan: $124 per month for 50 members (billed annually)
- Unlimited plan: $399 per month when billed annually (Unlimited members)
Rating
- Capetera: 4.6
- G2: 4.7
3. Filestage
Filestage is a popular project management application that empowers project managers to master the all-too-often chaotic and confusing review and approval process. The app makes it easy for project managers to securely share their content and create logical review workflows that add structure to the review and approval process.
Features
- Quickly establish logical review workflows: Set up efficient review processes tailored to your team’s needs.
- Collaborate with team members in real-time: Enable seamless collaboration and feedback exchange among team members.
- Create annotations for intuitive feedback: Add comments and annotations directly on files for clear and actionable feedback.
- Track the review status of files at a glance: Monitor the progress of file reviews easily with visual status indicators.
Pros
- Real-time collaboration fosters effective communication among team members.
- Intuitive annotation platform facilitates clear and actionable feedback.
- Clear version control ensures accuracy and prevents confusion in file management.
- User-friendly interface enhances ease of use and adoption for teams.
Cons
- Limited customization options may not cater to advanced workflow needs.
- Limited customization options as compared to other project management applications.
- Customer support takes enough time to resolve issues.
Pricing
Besides a free version with limited storage suitable for freelancers, Filestage offers three paid plans to choose from:
- Free: Only 2 active projects.
- Basic: $ 49/ month for unlimited users and up to 10 projects. (billed annually)
- Professional: $249/ month for unlimited users and up to 25 projects. (billed annually)
- Enterprise: Contact sales representatives for custom pricing.
Rating
- Capetera: 4.7
- G2: 4.6
4. nTask
nTask is a task and project management app that helps teams collaborate to get more done. It offers robust features for efficient project delivery and keeps track of team tasks. The app can help in project planning, execution, and tracking the results. The Gantt charts can make your workflow management more smooth with drag-and-drop functionality.
Features
- Task management and recurring tasks: Efficiently manage tasks and schedule recurring tasks for ongoing projects.
- Multiple task assignees to define workload: Assign tasks to multiple team members to distribute workload effectively.
- Project management and budget management: Plan and oversee projects while managing project budgets seamlessly.
- Interactive Gantt charts: Visualize project timelines and dependencies dynamically for better planning and tracking.
Pros
- Efficient task management with recurring task scheduling enhances productivity.
- Ability to assign tasks to multiple team members facilitates workload distribution.
- Regular updates and responsive customer support.
- Interactive Gantt charts offer visual project timelines for better planning and tracking.
Cons
- Learning curve for advanced features.
- Limited customization options compared to other project management applications.
Pricing
- Premium Plan: $3/month billed annually.
- Business Plan: $8/month billed annually.
- Enterprise Plan: Custom pricing.
Rating
- Capterra Rating: 4.2
- G2 Rating: 4.4
5. Proprofs Project
ProProfs Project, a simple yet effective app for project management, offers a plethora of features to enable you to keep projects on track. It helps businesses to bring teams across different divisions together so crucial project activities can be done appropriately and at the right time.
Features
- Task comments: Foster collaboration and communication among team members by providing a platform for discussing task details, progress, and feedback.
- Task dependencies: Establish and manage task relationships and dependencies to ensure that project tasks are executed in the correct sequence, minimizing delays and bottlenecks.
- Time management: Effectively manage and prioritize tasks and deadlines to optimize productivity and meet project milestones efficiently.
- Advanced reporting: Generate insightful reports and analytics to evaluate project progress, identify trends, and make data-driven decisions for improved project outcomes.
- Automated invoicing: Streamline the invoicing process by automating the generation and delivery of invoices based on project activities and billable hours, improving billing accuracy and efficiency.
Pros
- Interactive Gantt charts provide visual clarity on project timelines and dependencies.
- Task dependencies ensure proper sequencing and minimize delays in project execution.
- Advanced reporting capabilities enable data-driven insights for project evaluation and decision-making.
Cons
- Limited customization options compared to other project applications.
- Pricing plans are not suitable for smaller teams or individuals.
- Steep learning curve for users unfamiliar with project management applications.
Pricing
- ProProfs Project offers a monthly plan that starts at $49.97 per month and an annual plan that starts at $39.97 per month.
Rating
- Capetera: 4.7
- G2: 4.4
6. Chanty
Chanty is a powerful team chat app that lets you communicate and collaborate with your team. Besides the chat feature, Chanty also allows audio and video calls, as well as screen sharing. Some other cool features that are included in this project management application are threaded communication, and integrations with apps such as Drive, Dropbox, Trello, GitHub, and many others.
Features
- Task automation: Automate repetitive tasks and processes to increase productivity.
- Analytics and reporting: Gain insights into team performance and communication patterns with analytics and reporting features.
- Search and filter: Quickly find messages, files, and information using powerful search and filter capabilities.
- Task management: Organize and track tasks efficiently within the team chat interface.
- Notifications: Stay informed about important updates and mentions with customizable notifications.
Pros
- Task automation streamlines repetitive tasks.
- Efficient file sharing enhances document collaboration and accessibility.
- Audio and video call capabilities facilitate quick and effective team meetings.
Cons
- Limited project management features compared to other applications.
- Customization options for notifications and interfaces may be limited.
- Task management functionalities are lacking when working on complex projects.
Pricing
- Chanty free plan: For up to 5 users with basic features.
- Chanty business plan: $3 per user per month when billed annually and $4 per user per month when billed monthly for advanced features.
Rating
- Capetera: 4.7
- G2: 4.5
7. Hubstaff Tasks
Hubstaff Tasks is an Agile project management app with Kanban boards and focused sprints. This app helps teams assign and manage tasks, streamline project workflows, and keep everyone connected in one system. Hubstaff Tasks makes tracking work progress easy and ensures that projects are moving forward as planned.
Features
- Kanban-style project management with sprints: Visualize project tasks and progress using Kanban boards, allowing for organized and iterative workflow management.
- Visual workflows: Gain clear visibility into project status and progress with visual representations of tasks and workflow stages.
- Assign/mention team members in the comments: Easily assign tasks to team members and tag them in task-related comments for seamless collaboration and communication.
- Organize tasks with labels: Categorize and prioritize tasks effectively by adding labels for better organization and identification.
Pros
- Lightweight, easy, and effective
- Great for monitoring productivity
- User-friendly interface and intuitive design
Cons
- Customization options for task views and workflow are limited.
- Advanced reporting capabilities require additional setup.
Pricing
- Premium: $5 / user/month
- Premium: $4.17 / user/ year (2 months free)
Rating
- Capetera: 4.6
- G2: 4.3
8. Monday.com
If you’d like to plan, organize, and track projects in one collaborative space, Monday.com is the right project management app for you. Manage any workflow or process and be ready to address any challenge from the simple to the not-so-simple with total ease. This app keeps teams updated on where everything stands and plans for the future with an easily digestible overview.
Features
- Customizable boards: Create and customize boards to visualize tasks and projects according to your team’s workflow.
- Task management: Assign tasks, set deadlines, and track progress to keep projects on schedule.
- Collaboration tools: Foster team collaboration with features like comments, mentions, and file sharing directly within tasks.
- Visual timeline: View project timelines and dependencies to ensure tasks are completed in the correct sequence.
- Customizable templates: Use pre-built templates or create custom templates to streamline project setup and execution.
Pros
- Highly customizable interface for tailored project management.
- Responsive customer support
- Very reasonable pricing
Cons
- Limited offline functionality, especially on mobile.
- Customization complexity may require time and effort to get familiar with.
Pricing
- Basic – $9/user/month (billed yearly)
- Standard – $12/user/month (billed yearly)
- Pro – $19/user/month (billed yearly)
- Enterprise – Custom pricing
Rating
- Capterra: 4.6
- G2: 4.7
Read more: 27 best Monday.com alternatives & competitors for project work in 2024
9. Asana
Whether for small or complex projects, Asana is an effective app for tracking and managing a team’s projects. Unlike other project management tools, Asana comes with an intuitive and simple UI. Task prioritization helps teams to be more productive and efficient and all the changes are updated in real-time. Check out these top Asana alternatives, if Asana doesn’t come out to be your cup of team.
Features
- Task management: Create, organize, and prioritize tasks to keep projects on track.
- File attachments: Share files and documents directly within tasks for easy access and collaboration.
- Customizable boards: Organize tasks and projects using customizable boards and columns.
- Due dates and reminders: Set due dates and receive reminders to stay on top of deadlines.
- Project portfolios: Create project portfolios to track progress and prioritize initiatives across multiple projects.
Pros
- Asana allows extensive customization, adapting to diverse workflow needs.
- Detailed reports offer insights for effective project tracking and management.
- Analytics for effective reporting
Cons
- Asana’s rich features can overwhelm first-time users
- Customization is restricted to premium plans only, with limited flexibility for free users.
- Lack of advanced time tracking features.
Pricing
- Starter – $10.99/user/month (billed monthly)
- Advanced – $24.99/user/month (billed monthly)
- Enterprise – Custom pricing
Rating
- Capterra: 4.5
- G2: 4.3
Read more: 11 Best Asana alternatives & competitors for project management in 2024
10. Cerri Project
Cerri Project comes with a wide range of powerful features that cover almost every aspect of your business. From project planning to resource management, Gantt charts to time tracking, team collaboration to budget management — it takes care of everything.
Features
- Multi-project Gantt chart for planning and visualization: Visualize and plan multiple projects simultaneously using Gantt charts for efficient project management.
- Automatic time recording and Two-stage timesheet approval: Automatically record time spent on tasks and streamline the timesheet approval process with two-stage approval.
- Customized application integrators and templates: Integrate with other applications and customize templates to tailor the platform to your specific project management needs.
- Advanced reporting and invoicing: Generate advanced reports and streamline invoicing processes to track project performance and manage finances effectively.
Pros
- Task dependencies ensure proper sequencing and progression of project tasks.
- Budget tracking tools help monitor project expenses and financials.
- Provide regular updates for better functionality.
Cons
- Initial setup requires significant time and resources.
- Difficulty in migrating data from other platforms.
Pricing
- Contact sales team
Rating
- Capterra: 5
- G2: 3.0
11. Scoro
Scoro is an end-to-end app for project management professionals and creative services that helps streamline work and eliminate routine tasks. Leading companies such as Newton, Grant Thornton, WSI, and many others are using Scoro to get work done, be organized, and be in control.
Features
- Budget management: Monitor project budgets, expenses, and revenue to stay on track financially.
- Document management: Store and organize project-related documents, files, and resources in a centralized location.
- Invoicing: Create and send invoices based on project progress, time spent, and expenses incurred.
- CRM integration: Integrate with CRM systems to manage client relationships and project-related communications.
Pros
- Calendar sync to coordinate project deadlines with personal calendars.
- Seamless collaboration among team members with comments and file sharing.
- Responsive customer support and training for users.
Cons
- Steeper learning curve due to the advanced features.
- Higher pricing as compared to other apps.
Pricing
- Essential Plan: $26 per user/month, billed annually.
- Standard Plan: $37 per user/month, billed annually.
- Pro Plan: $63 per user/month, billed annually.
- Ultimate Plan: Custom pricing for enterprise needs
Rating
- Capterra: 4.6
- G2: 4.6
12. Basecamp
Basecamp is one of the most trusted project management and team collaboration apps trusted by hundreds of people. Not only it just helps you to get work done in one place but it also offers a calm and organized way to manage projects and other work commitments. Communication around the tasks and sharing new ideas is easier, more transparent, and faster.
Features
- To-do lists: Create and manage tasks with to-do lists to keep track of project activities.
- Messaging: Communicate with team members through real-time messaging for quick updates and discussions.
- Automatic check-ins: Set up automated check-ins to gather project status updates from team members.
- Client access: Provide clients with access to specific project information and updates for transparency.
- Search functionality: Easily find project information, tasks, and discussions with robust search capabilities.
Pros
- Calendar synchronization for coordinating project deadlines.
- Invoicing functionality based on project progress and expenses.
- Users can have role-based access control.
Cons
- Not suitable for large and complex projects.
- The premium plan is costly
Pricing
- Basecamp: $15/user/month (billed annually)
- Basecamp Pro Unlimited: $299/month – unlimited users (billed annually)
Rating
- Capterra: 4.3
- G2: 4.1
Read more: Top 11 Basecamp alternatives & competitors in 2024
13. Trello
Whether it’s a big project, a business report, or planning your next vacation, Trello lets you organize anything in a fun and flexible way. It is an incredibly easy-to-use app that keeps track of everything, from the big picture to the minute details. Trello easily integrates with various productive apps to help you stay productive and on top of things.
Features
- Search functionality: Easily search for cards, boards, or specific content within Trello.
- Card aging: Visualize the age of cards based on inactivity to prioritize tasks and keep boards up-to-date.
- Power-ups: Integrate additional features and functionality into Trello boards using Power-Ups.
- Customizable backgrounds: Customize board backgrounds to reflect the theme or context of the project.
Pros
- Intuitive and visual interface.
- Easy to learn and use, suitable for teams of all skill levels.
- Quick setup with pre-built templates for common project types.
Cons
- Lack of built-in time tracking or reporting capabilities.
- Inability to set dependencies between tasks or cards.
Pricing
- Free plan: Trello offers a free plan with basic features and limited functionality.
- Standard plan: $6 per user/month (billed monthly), $6 per user/month (billed annually)
- Premium plan: $12.50 per user/month (billed monthly), $10 per user/month (billed annually)
- Enterprise plan: $17.50 per user/month billed annually ($210.00 annual price per user)
Rating
- Capetera: 4.5
- G2: 4.4
Read more: 17 Best Trello alternatives and competitors in 2024
14. Quire
If you’re someone who likes to work with to-do lists and break tasks into goals, then you must try Quire. It’s the best collaborative project management software for breaking down goals into hierarchical lists. In Quire, you can easily kickstart a goal by picking out critical tasks, visualizing them, and completing them on the Kanban board without losing the big picture.
Features
- Transparent workspace: All-in-one transparent workspace for all your projects, tasks, subtasks, files, and conversations.
- Share a project with shared link feature: The “Shared link” feature allows you to share a project with clients and stakeholders without them signing up.
- Customizable notifications: Configure notifications settings to receive updates on relevant project activities.
- Priority levels: Set priority levels for tasks to indicate importance and urgency.
Pros
- Real-time collaboration for seamless team communication and coordination.
- Powerful integrations like Google Drive, Google Calendar, iOS Calendar, and Siri.
- Shared link feature enables easy project sharing with clients and stakeholders.
Cons
- Lack of built-in time tracking.
- Difficulty in managing multiple projects.
- Limited reporting capabilities may require third-party solutions for advanced analytics.
Pricing
- Free plan with limited features
- Professional:$7.65 member/month
- Premium:$13.95 member/month
- Enterprise:$19.95 per member/month
Rating
- Capetera: 4.9
- G2: 4.6
15. Smartsheet
Smartsheet is a multifunctional project management app that aims to improve collaboration, automate processes, and boost efficiency. It combines a spreadsheet-like interface with robust project management features, unlike typical project management applications.
It enables users to create, organize, and manage tasks, and projects in a familiar spreadsheet format, which makes it simple for teams to adopt and use efficiently.
This app also has collaboration capabilities like comments, attachments, and reminders, which allow team members to communicate and collaborate seamlessly.
Features
- Spreadsheet-like interface: Smartsheet’s interface resembles a traditional spreadsheet, making it intuitive for users familiar with spreadsheet applications like Excel or Google Sheets.
- Project templates: Users can leverage pre-built templates for common project types within Smartsheet, saving time and effort in project setup.
- Document management: Users can centralize project documents and files within Smartsheet, ensuring easy access and organization.
- Forms: Users can create customizable forms within Smartsheet to collect data and feedback from stakeholders, streamlining data collection processes.
Pros
- Intuitive spreadsheet-like interface for easy adoption.
- Robust task management capabilities with Gantt charts and dependencies.
- Customizable dashboards for real-time project monitoring.
Cons
- Inability to customize certain features or layouts beyond basic settings.
- Limited customization as compared to other project management apps.
- Steeper learning curve for advanced features and automation.
Pricing
- Free plan: 30-day free trial with limited features (1 user, up to 2 editors)
- Pro: $7/user/month (billed annually)
- Business: $25/user/month (billed annually)
- Enterprise: Custom pricing.
Rating
- Capterra: 4.5
- G2: 4.4
Read more: 10 Amazing Smartsheet alternatives & competitors in 2024
How to choose the right project management apps?
With so many “top-choices”, you must be wondering “How do I choose a project management app?”
Well, we’ve got an answer for you.
Below are a few tips that might help you spot and select the right kind of project management solution for your business needs.
Step 1: Outline the needs
This is where you ask yourself some important questions and do all the research. If you have no clue where to start, here are a few questions that you should consider asking before you make a pick:
- Where does your current solution fail?
- Do I need a new solution?
- What are project management best practices?
- What project management practices should it be compatible with?
- Does this application give my team flexibility to work together?
- Is it really worth it?
Step 2: List the alternatives
Once you find answers to all your questions and outline all your requirements for a project management solution, it’s time you start searching. Build a strong list of the best apps (or simply use the one we just discussed — The 15 top Project Management Apps to try in 2024).
Step 3: Take a test-drive
Almost every app available today comes with an initial trial period or a freemium subscription plan. Now, the best way to find out whether the app is right for your team or not is to work with it. So give every app a try before you settle for one.
Step 4: Calculate and justify the cost
Before you make a final decision, consider the cost of different project management apps. Go for a subscription that is the best option for you.
Step 5: Outline your implementation plan
This is where you select and sign up for a project management application. But your job isn’t over. You also need to make sure that the app is well-suited to your work process. Outline a plan that shows how your team will start using the new project management solution. And make sure it’s followed.
Conclusion
Project management apps improve collaboration between teams and organizations. These applications provide full project planning and execution, with easy interfaces and advanced functionality such as task management, Gantt charts, and collaboration tools.
While each app has its strengths and weaknesses, it’s essential to consider options like ProofHub, known for its user-friendly interface and diverse feature set, including task management, time tracking, and discussions.
By using the correct project management platform, such as ProofHub, teams may streamline procedures, increase communication, and achieve higher project success.
Related articles
- How to manage projects with a tool like ProofHub
- 10 Common project management challenges (and How to solve them)
- How to become a project manager: Top-notch tips and skills
- Project management plan – everything you need to know about
- 28 Project management skills a project manager must have
- 7 Big project management conflicts & ways to solve them
