Best alternative to ProofHQ (Workfront Proof) for creative teams

Introduction

After ProofHQ joined forces with Workfront in 2015, it became a trusted tool for many creative teams. With Adobe pulling the plug on Workfront Proof, many users find themselves at a crossroads, uncertain about where to find the best (Workfront Proof) ProofHQ alternative.

We understand the frustration that comes with having our usual workflow disrupted. To top it all off, the search for a new tool with familiar proofing functionalities can feel like finding a needle in a haystack.

In this article, we will discuss ProofHub and why it is one of the best tools for review and approval processes. Also, how are you going to manage this change?

ProofHub: Best Workfront Proof/ ProofHQ alternative for creative workflows

ProofHub is a robust project management and team collaboration software with one of the best online proofing platforms for modern creative teams. Started as a proofing tool, it has become a complete project management and collaboration platform.

With its diverse features, all project-related activities requiring multiple apps can be managed from one location. Instead of jumping between different tools for planning campaigns and organizing files to taking requests and sharing feedback, ProofHub keeps everything organized in one place, saving you time and reducing confusion.

Why ProofHub stands out

While many proofing tools available in today’s market effectively cut down the time on the review and approval process, here are some of the reasons that make ProofHub a preferable choice over others: 

1. Proofing as a core feature

Regarding online proofing, ProofHub offers a range of features to facilitate collaboration and refinement. Users can annotate files directly within the platform, making it easy to communicate in-context feedback. After making the revisions, team members can mark suggestions and feedback resolved for clarity.

ProofHub lets you make multiple file versions, share them with team members, and save them all in one place. It helps keep everyone on the same page, making collaboration easier and ensuring everyone works with the latest file version.

Plus, tagging stakeholders with controlled access permissions is excellent for keeping everyone in the loop. Clients can quickly review the creative assets and share feedback without creating a ProofHub account.

With ProofHub, you can ensure your review and approval process is covered throughout, as one of our clients puts it.

“ProofHub” said it all. I almost pulled out my credit card before even testing it.

More insights from satisfied users are below.

2. Flat pricing model for growing teams

With ProofHub, you can scale your teams as needed without breaking the bank. Our flat pricing model means you can increase the size of your teams at will without worrying about per-user fees or hidden costs. 

Just Flat $89/month (when billed annually) for unlimited users and unlimited projects.

In other words, you can add or remove clients, stakeholders, or external collaborators anytime without upgrading to higher pricing tiers. Whether you’re a growing startup or an established enterprise, ProofHub adapts to your needs without compromising your budget. Check out the pricing plans in detail.

3. All-in-one project management toolkit

Besides proofing, with its comprehensive project management features, ProofHub significantly boosts productivity for teams of all shapes and sizes. You can easily categorize your projects to suit your workflows, ensuring clarity and organization from start to finish.

With several task management features, you can easily plan and assign tasks to team members and view the progress across four different views. Be it the structured timeline in Gantt charts or the agile workflow of Kanban boards, ProofHub caters to almost all kinds of working styles seamlessly.

Plus, with the ability to generate reports, you can easily manage your resources and communicate progress to stakeholders. With ProofHub, teams can easily handle the complexity of projects and stay ahead of deadlines.

4. Customizable workflows

ProofHub isn’t just one of the best design feedback tools. It offers valuable features for all types of projects, allowing teams to customize workflows to fit their specific needs.

You can visualize your work as you want. Create as many stages as you want within your workflow to track changes and address various aspects of your processes. This level of visibility allows the team to stay on track and deliver high-quality work on time and within budget.

5. Comprehensive collaboration features

ProofHub offers a range of online collaboration features that help your teams exchange creative ideas and develop a robust strategy. You can create exclusive discussion boards to keep contextual conversation organized in one place. 

Meanwhile, you can also use instant chat to communicate and share files with individual team members.

Furthermore, you can utilize forms to manage and review client design requests and feedback effectively.

Key benefits of using ProofHub for file proofing

1. Centralized communication and collaboration: ProofHub brings all communication and file sharing into one central platform, eliminating the need to juggle between multiple apps. This saves time and reduces miscommunication by keeping everything organized and accessible.

2. Intuitive interface: ProofHub’s online proofing tools make it easy to provide precise feedback by allowing you to annotate documents and designs. You can pinpoint the necessary changes, clarify input, and reduce endless email threads.

3. Streamlined review process: By centralizing the proofing process, ProofHub cuts down on the back-and-forth of traditional proofing. Review cycles are reduced, with everyone involved in the review process accessing files in one place.

4. Improved clarity and visibility: ProofHub’s proofing tool enhances clarity by allowing users to highlight exact sections and context when providing feedback. This eliminates confusion and misunderstandings that can arise from scattered feedback in emails.

5. Version control: ProofHub’s organized storage keeps track of all proofing iterations. Users can easily access historical comments, annotations, and suggestions to ensure the final product reflects collective insights.

6. On-schedule task delivery: By streamlining the proofing process, ProofHub helps expedite the approval path and ensure timely project delivery without unnecessary delays.

Let’s take a look at how proofing works in ProofHub.

File proofing process in ProofHub

ProofHub makes proofing relatively easy and intuitive for teams. It allows teams to review, provide feedback, and approve files within a centralized platform. Users can upload various file formats, such as PDFs, images, and spreadsheets, and collaborate effortlessly with team members.

PoofHub offers features like markup tools, commenting, resolving comments, approving files, sharing with external users, and file versioning to streamline the proofing process.

1. Internal team review and approval process

• Start by uploading the file you want to proof into ProofHub from your computer or third-party applications.

• Double-click on the file to open it in the preview or proofing window. Take time to preview the content of the file.

• Use markup tools like rectangular boxes or arrows to highlight areas for improvement directly on the file. Alternatively, write comments in the provided comment field.

• If there are existing comments from other collaborators, reply by clicking the Reply icon and typing your response.

• After addressing or implementing suggested changes, mark comments as resolved by clicking the Resolve icon.

• Once all comments are resolved and you’re satisfied with the changes, click the Approve button at the top-right of the page to send your approval for the file.

2. External review and approval process

• Share with external users: Right-click on the file, select “Copy link,” and share the proofing link with external reviewers not part of the ProofHub account. They can provide feedback through the shared link.

• External user workflow: External users click on the shared link, provide their email addresses, and log in. They can review the file and provide feedback using ProofHub’s proofing tools.

3. Other key aspects of using ProofHub for proofing

• File versioning: Users can upload new versions of files and maintain a version history. Right-click on the file, select “Upload the new version,” and follow the prompts. You can view version history and revert to previous versions if needed.

• File compatibility: ProofHub supports various file formats for proofing, including PDF, JPG, PNG, GIF, and BMP. For unsupported formats, users can still post comments to share feedback.

• Task/Topic assignments: Only assigned users can view the file and participate in proofing if a file is attached to a task or topic.

By following these steps, teams can effectively collaborate, provide feedback, and approve files internally and externally, ensuring project accuracy and efficiency.

Comparison of ProofHub against ProofHQ & Frame.io?

Since you’ll need an alternative to ProofHQ once your current license expires, they suggest exploring Frame.io. Here is a side-by-side comparison of ProofHub, ProofHQ, and Frame.io.

Real users’ experience of using ProofHub

“You don’t realize how much time you waste every day proofing via email until someone shows you a better way. ProofHub is the way to go!”

– Delia Jalomo

Two ladies, one website, and lots of collaboration

Design By Delia, led by Delia, is a freelance design agency based in Dallas, Texas, specializing in efficient, elegant, and mobile-responsive solutions. With over 20 years of experience, Delia has worked with large agencies and smaller businesses, prioritizing workflow efficiency to drive profitability and reclaim work-life balance.

Like many creative agencies, Delia struggled with email overload. Sending back-and-forth emails to get reviews and feedback led to confusion and delays in getting work done. She needed a better way for her team and clients to communicate and collaborate.

Delia found ProofHub, a project management tool with online proofing features. She decided to give it a try and was impressed right away. With ProofHub, Delia could organize projects, share files, and get client feedback—all in one place. Her clients also loved collaborating on ProofHub.

“I set up my first project and invited my first client, Isabel of isabelsadurni.com, and used ProofHub in the end states of the development process. We fell in love with it overnight, as we were able to finish our work so much faster than we thought we would.”

Here are some of the key benefits experienced by Delia: 

• Easy and quick proofing: ProofHub allows for easy exchange of drafts and feedback, making the review and approval process faster and more efficient. 
• Organized projects: Delia can effortlessly organize projects, tasks, deadlines, and files—so nothing gets lost.
• Better communication: ProofHub keeps all project discussions and updates in one spot, making communication smooth and hassle-free.
• Enhanced visibility: Delia and her clients get a clear picture of what’s happening with each project, making it easy to spot any issues and keep things on track.
• Improved meeting efficiency: With ProofHub, discussions happen in real-time, files are shared instantly, and decisions are made faster, making meetings more productive.
• Enhanced overall productivity: Delia gets more done in less time by streamlining proofing and delivering top-notch work efficiently.

Here’s what Delia’s client/collaborator Isabel Sadurni, a Brooklyn-based filmmaker and feature film Editor, has to say about ProofHub: 

“ProofHub is the ultimate remote productivity hive wherein, after a couple of hours of exchanging drafts, comments, and chats between NYC and Dallas, we collaboratively shape a raw idea into a refined working model we love. Who needs a meeting room?

ProofHub allows us to see working ideas put immediately into action, comment on them, or chat about them so that we can move to the solution phase faster. The to-do list allows me to see what needs to be done to nail it while Delia is working on something else. It also helps us make sure nothing falls through the cracks.

Overall, ProofHub helps us improve coordination, communication, and project execution.”

Testimonials

Here’s how ProofHub has made its users happy: 

“We tried so many tools (Basecamp, Trello, Asana, etc) we could find in the workplace for project management and team collaboration, and then we tried ProofHub. It was our best decision, as this powerful and intuitive tool helped our team be more efficient, productive, task-oriented, and collaborative. We could review and proof files quickly with its Online proofing tool, and Automatic reminders ensured we never missed out on anything important. And yes, the customer support team has been excellent in promptly resolving our queries and addressing any issues.”

• Arzu

Digital Marketing Manager in Türkiye

“We are a team operating in a hybrid setup and have been using it for the last two years. Since then, we have never looked back. Its user-friendly interface doesn’t overwhelm our employees. Its online proofing feature is something that stole our hearts from the very beginning. Also, we no longer need Slack due to the built-in chat available.”

–  A verified Capterra reviewer

 “One of the most impressive things in the software is its kanban boards. We have created team-specific workflows, and everyone loves moving the tasks through stages. I’d also like to highlight the time tracking and online proofing features – two amazing features for boosting team productivity. Overall, the tool is impressive and a great option at cost.”

• Saurabh 

Digital marketing executive in India

“Before using ProofHub, we usually used emails and other apps to share files to review and proof documents and designs. But, since we have been using ProofHub, it has been easier. With its proofing feature, we can proofread and review documents and files in real-time, saving much time.”

Sergey Z

Marketing Manager

Why is Adobe Workfront discontinuing Workfront Proof/ProofHQ?

In its software sunset email, Adobe said they’re saying goodbye to the standalone version of Workfront Proof. They seem to be focusing on adding proofing capabilities within the Workfront platform. Hence, they’re officially stopping renewals as of January 2024. Bummer, right?

If you’re already using Workfront proof, you can still use it until your contract renewal date for the fiscal year 2024 (FY24). But what after that? How will the announcement affect your work?

Get started with ProofHub

Change is never easy, especially when it’s unavoidable and pressing. Migrating from Workfront can be disruptive, with challenges like learning new interfaces and potentially losing valuable time during data migration. However, don’t let it hold you back. Instead, use this change as a springboard for better productivity.

Switch to ProofHub; it is the best ProofHQ alternative. ProofHub offers a smooth solution with an intuitive interface,  like easy-to-use annotations, centralized discussions, and robust project management functionalities. Version control ensures your team constantly works on the latest version, and task management keeps everyone on track. With ProofHub, you can streamline workflows, boost collaboration, and keep projects moving forward smoothly.