Introduction
Todoist is a user-friendly task management tool with robust features. However, no tool is perfect for everyone.
However, like any other tool, Todoist has its own limitations. Some users may need more advanced collaboration options, better integrations, or a more budget-friendly alternative.
In this article, we have listed the 11 best Todoist alternatives to help you find a tool that fits your unique needs.
What are the limitations of Todoist?
Here are some limitations of Todoist that users commonly face:
- Limited customization options: The platform lacks extensive customization features, particularly regarding visual styles, which may not satisfy users looking for a personalized interface.
- Limitations in task management: Difficult to move tasks or subtasks between projects without multiple steps, which can be time-consuming. Additionally, the inability to set relative reminders or view tasks in a compact format has been noted as a drawback.
- Issues in customer service: Few users have reported slow response times and unresolved issues, leading to frustration and inefficiency when seeking support.
- Lack of privacy features: Todoist does not offer options to keep tasks private, making it less helpful for people who want to keep their tasks private.
- Confusing interface and features: Elements like the Karma points system, task notifications, and the disappearance of completed tasks from the inbox can be confusing.
- Syncing issues: App syncing and notifications can be delayed sometimes, which can disrupt collaborative efforts and real-time updates for users.
- Recurring task challenges: Setting up recurring tasks can be inadequate compared to other task management tools, making it difficult to manage repeating tasks effectively.
Considering these limitations, it is worth looking at the best alternatives to Todoist before making any decision.
11 Best todoist alternatives you can try
1. ProofHub
ProofHub is the best alternative to Todoist for project, task, and team management from one place. This Todoist alternative makes it easy to create plans, collaborate with teams and clients, keep things organized, and deliver projects on time. Thus, it’s an all-in-one project management software for your growing business needs.
Features
- Online proofing: Speed up the review process and bring clarity to feedback sharing.
- Task management: Keep work organized so that people know who’s working on what and when.
- Gantt charts: Get a visual timeline for tasks to plan the projects better and manage resources.
- Time tracking: Keep track of the time spent on tasks, bill clients accurately, and ensure effective time management.
- Collaboration tool: Task comments, built-in chat, project discussions, and file sharing to collaborate with the team.
Pricing
ProofHub offers a 14-day free trial, and two flat pricing plans to choose from:
- Essential: Flat $45/month for unlimited users (billed annually)
- Ultimate Control: Flat $89/month for unlimited users and all features (billed annually)
Reviews
Hear from ProofHub Users –
With ProofHub, I can now plan, organize, and collaborate with my team in real-time, which is fantastic for keeping work moving along. Previously, I had to use multiple apps at one time, which gave me a headache because I was constantly on the go, planning projects, keeping track of time, and conversing with coworkers. With ProofHub, everything can be done in one location, and I now know where my resources and time are going. ProofHub is simple and effective to use. – Vira S.
Keep your tasks, projects, communications organized and structured. Try ProofHub.
2. Workflowy
Workflowy is an organizational tool that makes life easier. It’s a surprisingly powerful way to take notes, make lists, collaborate, brainstorm, and plan in a centralized place. In this Todoist alternative, you can break big ideas into manageable pieces so that you can focus on one thing at a time and excel in it.
Interestingly, Ev Williams, founder of Medium, Twitter, and Blogger also uses WorkFlowy every day to manage his schedule.
Features
- Make as many lists and items as you want.
- Numerous themes and fonts are available.
- Strong data security.
- Premium support.
Pricing
- Free to get started with basic features.
- The pro plan with advanced features costs $8.99 per month.
Reviews
Hear from Workflowy Users –
I use WorkFlowy for everything – task management, project notes, research – notes of all kinds actually. When I had the luxury of keeping a private calendar, that was in WorkFlowy too. I suspect I could do even more with WorkFlowy but I haven’t felt the need. Every now and then, I am romanced into trying out one of the other notekeeping platforms but I always come back to WorkFlowy, it’s so clean and focused, it can’t be topped. – Stone C.
3. Any.do
Looking for Todoist similar apps? Any.do is an app that is most similar to Todoist. It is used by millions of people to stay organized and get more done. Wherever you are, take your to-do list with you.
You can take your to-do list with you with Any.do on mobile, laptop, desktop, tablet, and even your watch! It is simple, trustworthy, flexible, powerful, and everything you can ask for.
Features
- Organize your tasks, lists, and reminders in one easy-to-do app.
- Add smart reminders so you never forget a thing.
- Save time with beautiful themes and turbo-charged features.
- Works with Siri and Alexa too!
Pricing
- The premium plan starts at $4.99 per month when billed annually
- The family plan at $8.33 per month for 4 members
- The teams plan at $4.99 per user/month when billed annually.
Reviews
Hear from Any.do Users –
I really like to use Any.do as my main organizer to keep up with all my schedule task and event that are assign for me. Its sleek and minimal design let me focus on task on hand and not distracted from too cluttered dashboard design that other software do. – Maisarah H.
4. Trello
Trello is another great option for Todoist alternatives. It is one of those tools that bring a shared perspective to the life of a project in a fun, flexible, and rewarding way. Collaborate anytime with anyone and organize anything with anyone with Trello. The best part is that it comes with a lot of flexibility and usability so that it can meet any team’s needs and requirements.
Features
- Adaptable to any workflow so you can accomplish anything.
- See at a glance who is doing what and what still needs to get done.
- Simple and intuitive boards, lists, and cards.
- Organize and track all of your teams’ tasks, files, and information in one place.
Pricing
- The Standard plan costs at $5 per user/month
- The Premium plan costs $10 per user/month
- The Enterprise plan at $17.50 per user/month when billed annually.
Reviews
Hear from Trello Users –
The ease of use and layout makes this great for smaller projects, but also holds the platform back from fulfilling the needs of bigger operations. With my experience with Trello, I think it is a must-have tool for freelancers, small companies and new startups. – Ishanka M.
5. Planview AdaptiveWork
As a Todoist alternative, this project management software lets you manage work, automate processes, and collaborate across the enterprise—all from a single, intuitive solution. Not just a to-do list maker, Planview AdaptiveWork (formerly Clarizen) is also a social collaboration and robust project management tool & software that helps companies build high-performance teams and achieve operational excellence.
Features
- Centralize and share resources, develop strategies, and align communications.
- Create automated and repeatable processes, alerts, and workflows.
- Share immediate project data, tracking progress through project management software.
- A flexible, intuitive interface that fits their way of working.
- Make accurate data-based decisions, thanks to 360° real-time visibility.
Pricing
- Pricing details are not mentioned on their website. You have tp contact their sales team for detailed pricing and quotation.
Reviews
Hear from Planview AdaptiveWork Users –
Planview AdaptiveWork is robust and effectively scalable. It has features and implementations that distinguish the brand and is widely adopted in multiple organizations.It has multiple key functionalities for any organization, such as project portfolio planning, intelligent resource management, email interaction, and mobile collaboration, as well as being excellent for project financial management. In general, its use creates an immediate positive impact on organizations, which are favored by increasing visibility and optimizing the use and collaboration of company personnel. – Marianela F.
6. Wrike
If you’re exploring Todoist alternatives, Wrike stands out as an exceptional choice. It is an online project management software that gives you full visibility and control over your tasks. It is a leading work management solution used to streamline workflow and simplify planning.
Features
- View real-time reports and status for all of your team’s projects in a centralized workspace.
- Centralize communication with stakeholders while maintaining full context.
- Flexibility to support, manage, and track your team’s approach to work.
- Tag images and videos to provide specific feedback.
- Gantt charts to deliver reliable results and utilize resources more effectively.
Pricing
- Wrike Team plan starts at $10 per user/month
- The Business plan is at $24.80 per user/month when billed annually.
- For enterprise and pinnacle plans you have to contact their sales team for quotation.
Reviews
Hear from Wrike Users –
The reporting and dashboard functions are my favorites in Wrike. Team members can now more efficiently divide up work, check in on how things are going, work together in person or from afar, view tasks in a variety of formats (such as spreadsheets and lists), and use adaptable project templates. – Amanda F C.
7. Asana
Asana is a great alternative of Todoist to organize and plan workflows and projects and collaborate easily.
It is a work management platform that is among the top Todoist competitors for teams of all sizes. It allows you to stay focused on the goals, projects, and daily tasks that grow your business.
Features
- Set priorities and deadlines, assign tasks, and share details – all in one place.
- Use Timeline to plan projects right from the beginning.
- Create visual project plans to see how every step maps out over time.
- Know where work stands and keep everyone aligned on goals.
Pricing
Asana offers a personal plan that is free forever. Their starter plan costs $10.99 per user/month, and the advanced plan costs $24.99 per user/month when billed annually. For enterprise and enterprise+ plans you have to contact their sales team for quotation.
Reviews
Hear from Asana Users –
Asana is an exceptional collaborative project management tool with an intuitive interface and robust features. It facilitates effective communication, task assignment, and progress tracking, enhancing teamwork and productivity. While there is an initial learning curve, Asana becomes a powerful tool once familiarized. It offers extensive customization, flexible tracking, robust reporting, and integrations for large teams. Since using Asana, I have experienced significant improvement in managing daily work with my team. – Joya M.
8. Meistertask
MeisterTask is the most intuitive collaboration and task management tool on the web. As a Todoist replacement, it makes working together simpler and easier than ever. This agile project management tool lets you create a project, add as many team members as you want, assign tasks, and follow each other’s progress.
Features
- Customizable dashboards to get a quick overview of open tasks.
- Brainstorm with others in real-time and create project plans visually.
- Mark tasks as related to, duplicated, or blocked by other tasks. Get notified when a blockage is resolved.
- Integrates with your favorite tools such as Slack, GitHub, Zendesk, and Bitbucket.
Pricing
- MeisterTask’s pro plan costs $7 per user/month when billed annually.
- Their business plan costs $12.50 per user/month when billed annually.
- For the enterprise plan, you have to contact their sales team for a quotation.
Reviews
Hear from MeisterTask Users –
I am very happy with MeisterTask, and it has been an invaluable tool for us when it comes to project and task management. I do use another tool in addition to MeisterTask, but not to replace it. Overall, I would be more than happy to recommend it to anyone who is looking for a powerful management tool. – Alex D.
9. OmniFocus
OmniFocus is a great app for task management, although it is available only on Mac, iPhone, and iPad.
With its intuitive interface and robust features, it lets you easily organize tasks, set priorities, and measure progress effortlessly, making it an excellent alternative to Todoist.
Features
- Quickly add actions — save them when you think of them, then set a due date, assign a project, and add tags whenever you want to.
- Create tags for things like location, person, energy level, priority, and so on.
- Customize each built-in perspective separately by deciding what it should show and how it should filter your actions.
- The Review feature reminds you to go through your projects and actions to make sure everything is on track.
Pricing
OmniFocus offers subscription and one-off payment methods.
- The subscription method costs $9.99 per month.
- The one-off payment method v4 Standard License costs $74.99
- The v4 Pro License costs $149.99 USD.
- For web, it costs $4.99 per month
Reviews
Hear from OmniFocus Users –
I use OmniFocus as a second brain, to implement the ideas encapsulated in Getting Things Done, Building a Second Brain, and The Productivity Habits. Without OmniFocus it would be much harder for me to manage a demanding day job, my family life, my freelance career, and my creative hobbies. – Ben E.
10. TickTick
TickTick is a versatile task management tool designed to help individuals and teams organize tasks, track progress, and improve productivity. With a wide range of features, TickTick is well-suited for users who want both simplicity and functionality. It is a seamless productivity app; whether you need a daily planner, a habit tracker, time management or a collaborative workspace, TickTick adapts to your needs seamlessly.
Features
- Intelligent scheduling feature to set due dates, reminders, and priorities.
- In-built Pomodoro timer to boost your focus and productivity.
- Calendar integration to visualize tasks to manage your time more effectively.
- Habit tracking feature to make it easier to build and maintain positive habits.
Pricing
- TickTick premium plan costs $35.99 ($2.99 per month when billed annually).
Review
It is the best value for this price. It has everything you need from the todo app, plus you get tons of useful features.
11. Quire
Quire stands out as a versatile option among Todoist alternatives and allows you to break down your goals into small, manageable tasks. Quire’s user-friendly interface makes it easy to identify and manage tasks and subtasks with minimum effort. Not to mention, it’s easy to switch between views for each project.
With this collaborative project management software, working with team members is easier and lets you focus on your goals without losing the big picture.
Features
- Jot down your list with the infinite nested task list.
- Easily switch to Kanban board view and Timeline view.
- Turn email into Quire task with Email to Quire.
- Customizable member’s permission roles.
- iOS and Android apps.
- Comprehensive project management features.
Pricing
- The Professional plan costs at $7.65 per member/month when billed annually
- The Premium plan costs $13.95 per member/month when billed annually
- The Enterprise plan costs $19.95 per member/month when billed annually.
Reviews
Hear from Quire Users –
Project management with Quire is simple and efficient. The tool offers a clean interface that focuses on scheduling and tracking tasks in a easy and intuitive way. Sharing project plans with project team members is practical and convenient. – Mauricio E.
Conclusion
We have learned that there are many apps that are better than Todoist. These Todoist alternatives not only offer features similar to Todoist but also overcome its limitations. So, before you make any decision, it is a great idea to explore the best Todoist alternatives and competitors so that you get the best value for money.
If you are looking for easy-to-use, scalable, and budget-friendly apps like Todoist that provide you with project management features, you can consider trying ProofHub. It is an ultimate productivity app that provides you with task management, project management, and team collaboration features in one place.
The best thing about ProofHub is it allows you to scale cost-effectively with its flat fee plans.
