Atlassian Trello is one of the most widely used productivity tools for team collaboration and project management. It offers an intuitive Kanban-style interface that makes task management effortless. However, with its limited flexibility managing complex projects and large teams is difficult on Trello.
If you are looking for Trello alternatives with more advanced features, better scalability, and enhanced customization options you are at the right place.
In this article, we’ll explore the top Trello alternatives that can help you streamline your workflows, boost productivity, and gain better control over your projects.
What are the limitations of Trello?
1. Not scalable for larger and more complex projects: Trello is not built for larger, complex projects. Any complex organization with a “mixed” range of boards, tasks, subtasks, lists, and cards may not prefer a “limiting” tool like Trello.
2. Limited features: Trello offers limited in-built features, users have to pay for “add-ons” (Gantt Charts, Calendars, Priorities) to complete the job.
3. Interface is too basic: While Trello’s clear interface is one of its biggest USPs, the problem is that its Kanban board view is all there is for users to explore. It is limited in showing the status and priority view of the project.
4. Doesn’t show task dependencies: Trello’s inability to show task dependencies can cause a great deal of confusion and misunderstanding among team members. Gantt charts are essential for project planning, modifying schedules, highlighting critical paths, and visualizing tasks in a timeline view.
5. Not a full-fledged project management tool: Trello, at its best, is a task management and collaboration tool. It is not a full-fledged project management tool that has all the right features in one centralized location. Project teams need features like File Sharing, Time Tracking, Discussions, Reporting, and Integrations to make sure that projects progress in the right direction for timely delivery within budget.
6. Limited reporting: Trello offers basic reporting capabilities, but for detailed analytics and insights, you need to integrate with other tools or rely on third-party add-ons.
17 Trello alternatives and competitors in 2024
1. ProofHub
ProofHub stands out as a robust alternative to Trello, that offers a comprehensive suite of project management and collaboration tools. With a focus on simplifying team workflows, it encompasses key features such as task management, collaboration, reports, time tracking, and more, ensuring that your team can manage projects efficiently, regardless of size or complexity.
Similar to Trello, it allows users to create, assign, and monitor tasks, utilizing Kanban boards for visualizing and organizing workflows effectively. ProofHub also goes beyond basic task management, incorporating different views such as Tables, Gantt charts, and Calendar views.
Key features
Here’s why ProofHub is the best tool you can have for all your project management needs.
- Offers one single platform for team members, managers, and clients for effective collaboration
- ProofHub provides advanced task management features with the ability to assign tasks, set due dates, add labels, and create task dependencies. It also includes a table view, Kanban boards, a Calendar view, and Gantt charts for visual project planning.
- ProofHub enhances collaboration with threaded discussions, file proofing, note-taking, chat, and time-tracking features. It also provides centralized file-sharing and collaboration tools to streamline project communication.
- Intuitive and user-friendly design for easy navigation.
- ProofHub offered flat-rate pricing without per-user fees.
- Provides ultimate control over teams and projects easier than ever.
- Integration with tools like Slack, Google Drive, Quickbooks, Dropbox, Google Calendar, and more.
- Mobile applications are available on Android and iOS
Pricing
ProofHub offers two plans.
- The Essential plan, starting at a flat $45/month, allows unlimited users to manage up to forty projects
- The Ultimate Control plan, priced at a Flat $89/month, allows unlimited users to manage unlimited projects.
For monthly billing, the plans cost $50/month and $99/month, respectively.
ProofHub customer ratings
- G2: 4.5/5
- Capterra: 4.6/5
2. Workzone
Workzone is perfect for users searching for apps like Trello. It offers a robust centralized project management platform, team collaboration, and task tracking. Unlike Trello, Workzone offers advanced features such as Gantt charts, document management, and workload reports, offering a more comprehensive solution for your project needs.
Workzone has the reputation of being a simple-to-use project management tool offering some powerful features to help users get their work done quickly. It has advanced reporting features that drive greater efficiency.
Key features
- Dedicated workspaces and personalized To-do lists
- The project dashboard gives visibility across the organization
- Individual To-do lists focus each person on what needs to get done
- Share files stored in the cloud
- World-class customer support
- Integrations with Google Drive, Evernote, Hubspot, Airtable, Calendar, Salesforce, and more tools
Pricing
Workzone offers three plans.
- The Team plan, starts at $24/user/month, for teams of five or more users when billed annually
- The Professional plan is priced at a flat $34/user/month when billed annually
- For the Enterprise Plan, you need to contact the sales team
Workzone customer ratings
- G2: 4.2/5
- Capterra: 4.7/5
3. Teamwork
Teamwork is another great Trello alternative. It is one of the easiest project management tools to use. You can use it to accelerate your team’s performance by assigning tasks, communicating, and tracking progress in one place. Founded in 2007, Teamwork has brilliantly managed to make a name for itself in the present cut-throat project management scenario.
Key features
- A visual and intuitive interface is a cut above the rest
- Brilliant for managing all-size projects
- Powerful and printable interactive Gantt charts
- Ability to check anyone’s availability and progress
- Create task dependencies
Pricing
- The free plan is completely free and allows for up to 5 users.
- The Deliver plan is priced at $9.99 per user per month (billed annually), $13.99 per user per month (billed monthly), and also requires a minimum of 3 users.
- The Grow plan is priced at $19.99 per user per month (billed annually), $25.99 per user per month (billed monthly), and has a minimum requirement of 5 users.
- The Scale plan is available by requesting a demo.
Teamwork customer ratings
- G2: 4.4/5
- Capterra: 4.5/5
4. Paymo
Paymo is an easy project management software that boasts a community of over 70,000 small companies to manage projects. Tailored for project managers, Paymo offers a comprehensive suite of tools, including task management, time management, resource scheduling, and budgeting. Paymo integrates these functionalities into an all-in-one solution, unlike Trello.
With advanced reporting and analytics features, Paymo offers deeper insights into project performance, making it a top contender among Trello alternatives.
Key features
- Store files for a project in a single place so that team members can access them anytime
- Keeps track of time spent on activities and use it judiciously
- Gantt charts give you an overview of the start date, duration, and end date between tasks
- Track expenses, generate price quotes, and invoice per client and get paid online
Pricing
Paymo offers four plans.
- The starter plan at $5.9/user/month when billed annually or $9.9/user/month when billed monthly.
- The Small office plan costs $10.9/user/month billed yearly or $15.9 /user/month billed monthly.
- The Business plan costs $16.9 /user/month billed yearly or $23.9 /user/month when billed monthly for 5 minimum users.
Teamwork customer ratings
- G2: 4.6/5
- Capterra: 4.7/5
5. Podio
Some project management systems are way too rigid and inflexible for certain industries. That’s where Podio can come to your rescue. Besides allowing you to customize your dashboard, it also allows you to select from numerous apps to tailor your system to match your business needs.
As it lets users create their apps, Podio works quite well for software development processes and software companies making it the best project management tool like Trello.
Key features
- Attach files, view status, and add comments to any project
- With structured processes, teams can work in sync
- Podio’s stability and intuitive interface make deployment straightforward
Pricing
- Podio offers one Free plan for up to 5 employees and two paid plans.
- The Plus plan costs $11.20 per user/month when billed annually and $14 per user/month when billed monthly.
- The Premium plan costs $19.29 per user/month when billed yearly and $24 per user/month when billed monthly.
Podio customer ratings
- G2: 4.2/5
- Capterra: 4.3/5
6. Fusioo
Fusioo is another great Trello alternative that takes away the need for multiple project tools to manage your team’s workflow. It is a perfect Trello replacement for growing businesses to get organized as it lets them create their custom online database in just a few minutes and manage projects, clients, ideas, and timesheets all in one place.
This highly affordable project management software allows you to collaborate with both internal and external audiences within a secure system making it a great Trello replacement.
Key features
- Simple interface for choosing fields for every task
- Real-time communication and collaboration with the ability to view and comment on tasks
- Database backups are done every hour
- Application builder to define what’s needed to track and manage projects
Pricing
- The Basic plan at €9 per user/month when billed annually and €12 per user/month when billed monthly.
- The Standard plan costs €19 per user/month billed yearly and €26 per user/month when billed monthly.
- For the Enterprise plan, you need to connect with their sales team.
Fusioo customer ratings
- G2: 5.0/5
- Capterra: 4.8/5
7. QuickBase
QuickBase is another cloud-based project management system and app like Trello that allows anyone to create better ways to work more efficiently. It promotes easy communication by giving hundreds of team members, associates, and clients a platform to collaborate and achieve higher levels of productivity.
As QuickBase works as a series of apps, so it’s highly customizable allowing you to use it the way you want.
Key features
- Empower everyday problem-solvers in your business to turn their ideas into customized apps
- As conditions change, update your apps with real-time information to gain a competitive advantage
- Build insightful dashboards that unlock data across teams to uncover opportunities for your business
Pricing
- The Team plan costs $35/user/month when billed annually for 20 minimum users.
- The Business plan costs $55/user/month billed yearly for 40 minimum users.
- For the Enterprise plan, you have to contact their sales team.
QuickBase customer ratings
- G2: 4.5/5
- Capterra: 4.4/5
8. Taskworld
Taskworld is a zen-like project management tool and a notable Trello competitor, utilized by many companies across various industries to track work, measure performance, and achieve outstanding results. This collaboration software is very similar app like Trello allows you to focus on performance, track tasks, and add notes to them.
The visual dashboard is very pleasing to the eyes and the interactive timeline will help you plan projects from start to finish.
Key features
- Create multiple tasks, set due dates, and monitor progress with their interactive boards
- Drag-and-drop functionality in tasks, comments, and messages
- Keep a tab on the project completion rate in the progress bar
Pricing
- Taskworld offers a Free plan for up to 3 users.
- The Premium plan costs $8 per user/month when billed annually and $11/user/month when billed monthly.
- The Business plan costs $15/user/month billed annually and $19 /user/month when billed monthly.
- You need to contact their sales team for the Enterprise plan.
Taskworld customer ratings
- G2: 4.4/5
- Capterra: 4.5/5
9. BrightPod
Brightpod is a simple alternative to Trello that is used by many digital marketing teams to get instant clarity about their team’s projects, goals, tasks, discussions, deadlines, and more. If you have several tasks that need to be organized, Brightpod can help you do that instantly.
Their platform offers a clean and visual interface that makes the learning curve easy. BrightPod is trusted by many social media, web design, and content marketing teams in more than 110 countries.
Key features
- Actively keep tabs on the status of all your projects with insights
- Display lists and tasks as Kanban boards
- Streamlined approach to team communication on all projects
- World-class hosting and zero-downtime network
Pricing
- The Professional plan at $29 per month for 15 Projects and 5 users.
- The Studio plan costs $59 per month for 50 Projects and 12 users.
- The Agency plan costs $99 per month for unlimited Projects and 25 users.
- The Agency Plus plan costs $199 per month for unlimited Projects and Unlimited users.
Brightpod customer ratings
- G2: 4.2/5
- Capterra: 4.3/5
10. Businessmap
Businessmap is a perfect Trello alternative that lets you see your department and company workflows at a glance. In this effective task and project management app, you can easily visualize dependencies and also create your workflow. Its portfolio approach to Kanban offers unmatched transparency across an organization.
Key features
- See the bigger picture of what’s going on
- Flow engine analytics make workflows predictable and reliable
- Automate dependencies via powerful business rules
- Agile software development planning and risk mitigation
Pricing
Businessmap offers two plans:
- The Annual plan starts at $149.00 for 15 users (billed annually)
- The month-by-month starts at $179 for 15 users (billed monthly)
Businessmap customer ratings
- G2: 3.9/5
- Capterra: 4.8/5
11. MS Project
Microsoft Project is another good option if you’re looking at alternatives to Trello. It is known as one of the most robust on-premise software capable of handling complex projects. If your project has complex processes, it can effectively address workflow challenges. Along with this, you can plan, collaborate, manage, and report projects with a lot of ease.
Key features
- Effective resource management for shared facilities
- More agility with drag-and-drop navigation
- Emphasis on Kanban workflow
- Advanced modules for complex projects
- Customizable dashboards providing visually appealing project reporting and analytics
- Integration with other Microsoft 365 tools
Pricing
- Project Plan 1 starts at $10 per user/month
- Project Plan 3 costs $30 per user/month
- Project Plan 5 costs $55 per user/month
MS Project customer ratings
- G2: 4.0/5
- Capterra: 4.4/5
12. Wrike
Wrike is another popular Trello competitor which is loaded with business collaboration and information management features that can take your business to a higher level. It makes managing multiple projects as simple as 1-2-3 by providing end-to-end solutions for projects.
There’s no doubt that with its robust work management and customization, you can expand your team’s capability by leaps and bounds.
Key features
- One hub for all your work
- User-friendly navigation to keep things straight and goals under your sight
- Build reports from scratch or edit in a click
- Advanced security measures and controls
- Live chat support
- Integrations with Google Workspace, Gmail, Jira, GitHub and more
Pricing
- Wrike offers a free plan with basic features
- Team Plan: The Team plan is priced at $9.80 per user, per month
- Business Plan: The Business plan is available at $24.80 per user, per month
- For Enterprise and Pinnacle plan pricing, you have to contact their sales team
Wrike customer ratings
- G2: 4.2/5
- Capterra: 4.3/5
13. Asana
Specializing in workflow management, Asana is one of the best apps like Trello out there. It comes packed with a bouquet of tools to help teams manage tasks, information, and processes effortlessly. Widely used by small businesses, people are all praises for Asana which successfully makes collaboration a breeze for team members.
Key features
- Create and move projects forward by knowing who’s doing what and when
- Intuitive interface
- Customizable dashboard view
- The easiest way to track work and get results
Pricing
- The basic task management plan is free, you can collaborate with up to 10 members
- The Starter plan costs $10.99 per user/month for up to 500 members (Billed annually)
- The Advanced plan costs $24.99 per user/month for up to 500 members (with additional features)
- For the Business and Enterprise plan you have to contact the sales team
Asana customer ratings
- G2: 4.3/5
- Capterra: 4.5/5
Read on: 11 Powerful Asana alternatives for project management
14. Usersnap
Although Usersnap is primarily a bug-tracking system, it can also be used for project management, especially for web development teams. It not only tracks bugs but also makes communication faster between developers, clients, and quality assurance team members. Collaboration becomes easy with Usersnap on a single platform.
This project management system is a perfect fit for IT teams, developers, and technology companies.
Key features
- Central place to organize your feedback and collect bug reports
- Invite team members to discuss and collaborate
- Easy feedback and approval process
- Perfect fit for your development workflow
Pricing
- The Startup plan costs $49 per month when billed annually and for 5 members and 5 projects.
- The Company plan costs $129 per month billed annually for 15 team members and 15 projects.
- Premium plan starts at $249/month billed yearly for 25 team members and 25 projects.
- For Enterprise plan pricing you have to contact their sales team
Usersnap customer ratings
- G2: 4.5/5
- Capterra: 4.7/5
15. LiquidPlanner
Both Trello and LiquidPlanner are closely related to each other as one uses the idea of boards whereas the other treats projects as living constructs. Plans in this project management software are built on priorities so that teams can focus on doing the work that matters the most.
If you’re seeking a Trello alternative that combines flexibility and project planning, LiquidPlanner would be a compelling choice.
Key features
- Smart project schedules help you predict finish dates
- Instantly see the impact of resource availability on your bottom line
- Resource workload reports
- Effective at predicting and managing risks
Pricing
- The Essential plan starts at $15/user/month with annual billing.
- The Professional plan costs $28/user/month with annual billing.
- The Ultimate plan starts at $42 /user/month with annual billing.
LiquidPlanner customer ratings
- G2: 4.2/5
- Capterra: 4.3/5
16. Planview AdaptiveWork
Another Trello alternative is Planview AdaptiveWork (formerly Clarizen). If you want to move your enterprise forward then Planview AdaptiveWork’s collaborative project management might be of some help as it offers a set of comprehensive features. You can create automated and repeatable processes, alerts, and workflows and this is what makes it a great Trello alternative.
Key features
- Configurable workflows
- Make accurate data-based decisions
- Share immediate project data through dynamic reports
- Flexible and intuitive interface
Pricing:
Planview AdaptiveWork offers a pricing model that requires potential customers to book a demo or contact their sales team for detailed information.
Planview AdaptiveWork customer ratings
- G2: 4.1/5
- Capterra: 4.3/5
17. ActiveCollab
ActiveCollab is a project management software that is quite effective in making you more organized especially when you outgrow email. This alternative to Trello lets you collaborate effortlessly with team members and clients. It is a simple but powerful software that can benefit your business in many ways with its wholesome features.
Key features
- Advanced to-do lists and effective task management
- Track every minute of your work and bill clients accordingly
- Fosters team collaboration
- The self-hosted plan is also available
Pricing
- The Plus plan at $3.17 per user/month when billed annually (For 3 members)
- The Pro plan costs $8 per user/month when billed annually
- Pro + Get paid starts at $11.75 /user/month when billed annually
ActiveCollab customer ratings
- G2: 4.2/5
- Capterra: 4.5/5
What to look for in a Trello alternative?
Now that you’ve explored all the top Trello Alternatives, here are a few things that you should look at while picking the right tool for your team.
1. Project planning
If you’re getting a Trello alternative, it better be able to help you plan and schedule your projects better. Consider looking for a PM solution that comes with advanced project management features.
2. Task management
Managing tasks is like juggling multiple things together – sometimes for once and sometimes repetitively. But you can’t imagine creating repetitive task lists with Trello. That is why you should look for alternative tools similar to Trello that support effective task management, including recurring tasks.
3. File management
Trello lets you attach files to tasks and search for them. However, if you forget the name of the attachment or the task it was attached to, you’ve got a problem. You will have a hard time searching for the file as there is no centralized file management directory in Trello. So look for an alternative that does.
4. Team collaboration and communication
An ideal Trello alternative should bring people (managers, teams, clients, and stakeholders) together to collaborate and work together with ease, and effectiveness. Every organization has its own specific collaboration needs. Find an alternative tool that offers communication channels to address your concerns and make it easier to collaborate.
5. Reporting and analytics
Choose a tool that offers a customizable dashboard to visualize project data. The tool should provide visibility into project progress, allowing team members and stakeholders to track key metrics and KPIs.
Conclusion
If you find yourself hitting a roadblock with Trello and crave a more advanced solution for your team, you can consider ProofHub. Among our list of Trello alternatives, it stands out as an excellent choice. It not only boasts user-friendly functionality but also introduces innovative features that streamline teamwork effortlessly.
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