10 Best Work Prioritization Tools For Managers in 2025

Introduction

Do you feel like time is getting short and slipping away from your hand like sand when executing a project? Well, not investing the right efforts and energy at the right time in the right direction can plague the value of the project, but not to worry, work prioritization tools are there to help you never miss the beat.

“Lack of direction, not lack of time, is the problem. We all have twenty-four hour days.”– Zig Ziglar, motivational speaker, author, salesman

Throughout my years of working as a manager, I can understand that being the decision-makers of our organization, even a single bad decision can raise a question about our decision-making capabilities.

Why am I saying this?

Meeting deadlines while keeping track of other valuable resources like time, money, and team members, was once a nightmare for me too.

In this article, I have compiled a list of the 10 best tools for prioritizing tasks to help you keep pace with the project deadline. Apart from this, I have also highlighted the key features and weighed their pros and cons to help you make an informed decision.

10 Best work prioritization tools in 2025

1. ProofHub

ProofHub is an intuitive all-in-one work prioritization tool to assist you in prioritizing projects that deserve your attention the most all under one virtual roof.

As a manager, I know how overwhelming the growing list of tasks may become. Let alone the urgent requests that keep on creeping through the daily task schedules, making reaching deadlines the easiest thing in the future. And, in the end, all you are left with is the time slipping down from your hand, and tasks keep on piling up.

Sounds familiar, right?

But not to worry!

Because ProofHub, the project management and team collaboration tool, is there for you to save the day. How? Being the one who knows both inside and outside of ProofHub, mark my words that ProofHub is one of the best and most intuitive work prioritization tools for managing tasks and helping you stay on top of a rapidly growing task list.

Key features

1. Set deadlines (and filter as per the priority)

The major issue when prioritizing tasks is underestimating the load of work and the duration to get it completed. It not only derails the task progress but puts teams under unavoidable pressure and anxiety as the deadline gets closer. Also, assigning tasks to a team member already under load is another reason for not meeting deadlines.

But, ProofHub comes to the rescue here with its advanced and thoughtful features.

It creates a visual platform for you to where you can track deadlines by setting start dates and due dates. It helps you manage the workflow as something urgent comes in between.

You can even add customized labels to communicate your task requirement without putting any detailed description.

So, the rest of everything boils down to the availability of the individual which you can check by filtering out the tasks assigned to them.

2. Accurate time tracking (with custom time reports)

While getting prioritized tasks to the final stage is one thing, getting them executed on time is another. After setting a deadline, you can add estimated time to your task and compare it to the time actually spent by ProofHub’s time-tracking feature.

So, get a detailed idea of the task completion rate by analyzing where things are getting stuck. After that get to solving and addressing the reason for the delay right away.

**3. Delegate tasks (*to multiple team members at once***)

Every seasoned professional like you would agree with me that both assigning and prioritizing a task is a skill not everyone can nail.

“One of the true tests of leadership is the ability to recognize a problem before it becomes an emergency.”

An accomplished stage of a task can only be achieved if a leader is able to make a collective decision by taking into account every possible aspect. Effective planning can be obtained by keeping in mind the workload on team members which you can overview from the task filter section of ProofHub. Assigning tasks to more than one team member by adding multiple assignees to a task and breaking tasks into subtasks leads to timely results with effective resource allocation.

4. Track progress (make changes on the go)

Staying up-to-date with the progress of prioritized tasks is crucial to move forward in the work stage in sync with the project deadline. ProofHub solves your problem by providing its most appreciated task views to keep track of the work progress without taking much of your time.

The list of task views includes –

🪟 Board view – With every task categorized in a different column, you get a clear overview of the task workflow under different stages. It’s a truth shop to view and adjust the real-time task status with a drag-and-drop feature.

🪟 Gantt chart view – This view acts as a one-to-one visual chart to track the progress of a task in real-time. It provides a clear understanding of how the tasks are related along with the dependencies to make a home run in the easiest way possible.

🪟 Calendar view – With the Calendar view you can visualize your tasks, events, milestones, and deadlines all in one place. This task view gives a quick overview of your schedule on a daily, weekly, or monthly basis to make sure you are on the right track.

🪟 Table view – The most simplest and traditional (rows and columns) way detail of work progress you can obtain with the table view.

So, ProofHub allows you to stay on top of everything by helping you identify and eliminate the bottlenecks in real-time efficiently and easily with its multiple views.

5. Effective collaboration (with real-time communication)

Does collaboration seem a struggle between the team members, especially when dependencies are introduced? To leave no room for a blame game, ProofHub provides a single platform for your team to communicate and collaborate with each other.

I firmly believe that an organization is able to achieve its goals and get prioritized tasks done only when everyone is standing on the same page, not wasting any time, and working towards a common goal. The built-in chat feature allows users to communicate in real-time with each other (both one-to-one or in a group). You can even get a specific team member’s attention by mentioning them in a particular task using @comments.

To keep everyone engaged and informed you can even use the discussion feature to bid farewell to having long, time-wasting meetings. Keep everyone in the loop, add privacy, ask questions, and organize conversations all in one place.

With ProofHub’s onli n e proofing, getting feedback and reviews on documents, files, and designs is no longer an issue (not even by some margin) So, get real-time honest feedback and make revisions instantly.

Pros

Flat fee pricing. Add as many users as you want
An all-in-one platform to stop juggling multiple apps
A user-interface platform that is simple to navigate
Online proofing to get and give feedback on files, documents, and designs
Discussions to collaborate without wasting time on time-consuming meetings
Built-in chat allows you to stay connected with the team
Custom fields to add or remove dynamic requirements
Add multiple assignees to a task or subtask created
Customizable and intuitive reporting to stay on top
Centralized storage space and document sharing feature to effectively share files from one location

Cons

Notifications can overwhelm you at times
Not recommended for individuals and freelancers
No built-in invoicing is available

Pricing

If you are looking for a robust task prioritization tool to keep your workload under control, then make sure to check out ProofHub.

With the flat fee pricing to offer – pay only for what you use, ProofHub offers a 14-day free trial before you make any long-term commitment with us.

Any great thing?

Yes, we won’t ask you to add any card details and there are no hidden fees associated so you can have full faith in us.

Choose from our plans

Essential plan: $45/month for unlimited users (billed annually)
Ultimate control plan: $89/month for unlimited users/features/projects (billed annually)

User ratings

Capterra: 4.6 out of 5 stars
G2: 4.5 out of 5 stars

Take control of your projects with ProofHub: Track, manage, and prioritize tasks effortlessly in one centralized platform.

Try for free now!

2. ClickUp

ClickUp as a best work prioritization tools

ClickUp makes its spot in the list of best work prioritization tools for businesses when it comes to prioritizing tasks and projects. But is its functionality any worth prioritizing your tasks with its steep learning curve?

Well, this project management tool helps businesses, teams, and individuals, especially freelancers, to manage and assign tasks, track progress, and collaborate effectively from a single interface. However, not to forget, that many premium features are not included in the free forever plan.

So, would you seriously be able to bring productivity at the cost of manhours?