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CU InSpace, Carleton University’s rocket engineering design team, is dedicated to creating innovative and hands-on learning experiences for undergraduate students. The team, comprising several sub-teams specializing in areas such as avionics, propulsion, and structural design, competes in prestigious intercollegiate competitions like the Spaceport America Cup and Launch Canada Competition.
The complexity of coordinating these sub-teams posed significant challenges, particularly when using spreadsheet software for project management. Only a few members had access to critical project details, hindering overall progress and team cohesion.
With ProofHub, CU InSpace transformed their project management approach, ensuring a more collaborative and transparent process. This change allowed all team members to stay informed and aligned, significantly reducing the time spent on tracking tasks and improving on-time task completion rates. With ProofHub, CU InSpace effectively brought together the diverse work of their sub-teams, enhancing their ability to innovate and achieve their ambitious goals.
Struggling with limited access to critical project details, relying on primitive methods (Google Sheets) accessible to selected few. This was a stepping stone in collaboration and left their team members in the dark about project statuses.
"We primarily used Google Sheets, the access of which was limited to a very small group of people."
ProofHub provided comprehensive visibility to all team members. Noweveryone can effortlessly view Gantt charts, scheduling details, and task statuses.
"ProofHub has made our project management significantly more transparent and collaborative."
As projects grew in complexity, tracking tasks became increasingly difficult and inefficient.
"A very small group was responsible for keeping track of every task and project within the entire team, which isn’t a good solution in the long term as our team evolves and becomes more complex."
ProofHub automatically updates task statuses and reflects these changes to everyone everywhere, ensuring better progress tracking.
"Every member on the team is able to see all of the tasks and their statuses, and are able to manage the status of their own tasks."
The non-existence of real-time updates, causing delays and miscommunication across sub-teams.
"There was no easy way for general members to check on the overall status of tasks and projects, especially between sub-teams."
ProofHub's real-time updates keep team members informed about the status of tasks and projects, improving coordination and responsiveness between sub-teams.
“Being able to see the Gantt charts update in real time as tasks are completed and shifted has been very helpful.”
A lack of centralized platform to share information and collaborate caused difficulties to effective communication.
"Managing tasks and information across several sub-teams without a centralized platform hampered collaboration and communication."
ProofHub provided a centralized platform for sharing information and coordinating tasks, making it easier to integrate specialized areas into a cohesive design.
"By using ProofHub, project management has become a more collaborative and transparent process; every member on the team is able to see all of the tasks and their statuses, and are able to manage the status of their own tasks"
The administrative task of keeping track of all tasks and projects was taking toll on productivity.
"A significant administrative burden was placed on a few members to keep track of all tasks and projects."
ProofHub enabled team members to manage and update their own tasks, significantly reducing the administrative workload and freeing up time for leads to focus on more strategic aspects of the project.
"ProofHub significantly reduced the administrative workload by enabling team members to become self-manageable, instead of one member primarily being responsible for keeping track of all of the tasks."
Without a centralized system, generating detailed progress reports and maintaining accountability was difficult.
"Custom spreadsheets for our project management meant that a very small group was responsible for keeping track of every task and project."
ProofHub’s comprehensive project management features, including Gantt charts and progress reports, helped CU InSpace manage deadlines and resources more efficiently.
"ProofHub’s ability to generate daily reports for overdue tasks and tasks due on a given day increased accountability and provided detailed progress statistics for team leads. Now, we can manage deadlines and resources more efficiently, leading to better project outcomes and optimized team performance."
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